Telecommunications Assistant (ICT Inventory Management)

Details

Mission and objectives

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in the country and to carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return of displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. (http://www.un.org/en/peacekeeping/missions/minusma).

Context

The mandate of the Human Rights Division, following Security Council Resolutions 2100, 2164, 2227, 2295 and 2364 is (i) To assist the Malian authorities in their efforts to promote and protect human rights, in particular in the areas of justice and reconciliation, including to support, as feasible and appropriate, the efforts of the Malian authorities, without prejudice to their responsibilities, to bring to justice those responsible for serious abuses or violations of human rights or violations of international humanitarian law, in particular war crimes and crimes against humanity in Mali, taking into account the referral by the transitional authorities of Mali of the situation in their country since January 2012 to the International Criminal Court; (ii) To monitor, help investigate and report to the Security Council and publicly, as appropriate, on violations of international humanitarian law and on violations and abuses of human rights, including all forms of sexual and gender based violence and violations and abuses committed against women and children throughout Mali and to contribute to efforts to prevent such violations and abuses.

Task description

This position is located under the Field Technology Section (FTS) of MINUSMA. Under the direct supervision of the section’s Inventory Management Unit Supervisor, the UN Volunteer will undertake the following tasks: • Monitor physical inventory of stocked items on a regular basis to ensure accuracy of rec-ords, and location of property. • Issue Information Communication & Technology (ICT) assets and inventory as per the ap-proved request and update the UN assets control Database (UMOJA) accordingly. • Evaluate and justify equipment requests on behalf of the section and authorize the issuance of equipment, supplies and spare parts. • Prepare the scheduling of delivery of ICT equipment to users and coordinate the returns of FTS equipment to the warehouse. • Ensure the smooth operation of the unit and that all requests have been addressed. • Coordinate with the Sections Technical cells, Regional ICT coordinators, Regional Admin-istrative officers (RAOs) to ensure adequate accountability of property. • Coordinate with all FTS Units Supervisors to ensure availability of equipment, spares and supplies to fulfil the Mission’s mandate. • Confirm correctness and accuracy of inventory, physical verifications, stock take and write-off procedures. • Support the annual physical inventory verification exercise by checking the accuracy of rec-ords and location of property. • Recommend write-off of assets and related equipment as and when necessary, in a timely manner for assets beyond economical repair or past life expectancy. • Ensure Mission wide usage of the assets control database to track all FTS materialised as-sets. • Research and retrieve statistical data from internal and external sources; prepare statistical charts, tables, and reports. • Enter records in the asset control database ensuring inventory records are up to date and accurate whilst maintaining the filing system to ensure safekeeping of all materials. • Proposes, documents and implements improvements in procedures to improve and expedite the processing of inventory. • Designs and develops reports and dashboards using various software platforms, and shares these with supervisors. • Provide administrative and technical support in managing UN-owned IT assets in the rele-vant assets control databases. • Perform other duties as assigned. Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including par-ticipation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant lo-cal individuals and organizations to use the UNV Online Volunteering service whenever technically possible. 11. Results/Expected Outputs: In accordance with the tasks outlined above, the incumbent is expected to produce the following outputs: • Efficient and accurate inventory and asset control. • Effective tracking, monitoring and timely delivery of goods, supplies, equipment, and other assets. • Effective organization and management of records and data and maintenance of relevant databases. • Appropriate application of relevant policies, guidelines, procedures, and processes. • Establishment of effective working relationships with internal and external contacts at all lev-els.