Sub-office Coordinator - FT NOA - UNOCHA (Quibdó)

The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) aims to help ensure that emergency response saves lives and protects people in crisis. OCHA also seeks to enhance the connectivity and coherence between humanitarian and development work, based on the comparative advantage of diverse actors and in support of national and local capacity, towards collective outcomes that reduce risks, needs and vulnerability. OCHA Colombia works to ensure that evidence-based and collective situational awareness informs decisions on humanitarian action, seeking to ensure that streamlined data and analysis is provided to inform a rapid, effective, and principled response. OCHA Colombia works to facilitate sufficient, timely, substantial, predictable, and flexible financing that meets the needs of the most vulnerable people. In accordance with its mandate, OCHA undertakes advocacy on behalf of the most vulnerable people to ensure effective and principled humanitarian action. This advocacy contributes to action that also enhances the protection of affected people.

• Monitor, analyze, assess and report on developments related to the humanitarian situation, including emergency situations and ensure analysis of critical needs.
• Ensure context monitoring and humanitarian needs in the area and mobilize response efforts to respond to humanitarian emergencies that take place.
• Compile and analyze information according to OCHA methodology and formats.
• Identify strategies to provide programmatic support and capacity building to local partners, as appropriate.
• In conjunction with the Coordination Unit, identify, analyze and monitor regional/local developments and emerging issues. Assess implications and make recommendations to partners and the Coordination Unit on possible strategies, policies and other measures to address issues of concern, in line with UN mandate, objectives, principles and values; Evaluate and report on results.

• Oversee the day-to-day operations of the Field Office, including scheduling and administration.
• Lead the Local Coordination Team; develop effective relationship with NGO and humanitarian partners and national counterparts, with respect to planning, monitoring and implementation of initiatives.
• Participate in and facilitate inter-agency coordination and support the humanitarian work of UN Agencies and international organizations in the area, including inter-agency and inter-agency meetings.
• Support the strengthening of local capacities for emergency preparedness, contingency planning, and response.

• Prepare a weekly report on the humanitarian situation in areas under his/her responsibility, within the area covered by the Field Office.
• Prepare, lead, support and organize workshops as required.
• Promote gender mainstreaming in all activities. Together with counterparts, work on strategic issues and approaches relevant to humanitarian work (gender-based violence, confinement, recruitment, humanitarian access, among others).

Supervisory/Managerial Responsibilities: Supervisor of information manager, driver as well as intern.

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

• Show Managerial Courage:

-Face up to organizational and people problems

-Not be afraid to take decision and action when and as needed

-Not hold back anything that needs to be said, respectfully and diplomatically

-Address conflict in a timely manner, not allow conflicts in teams linger

-Help others through emotional or tense situations, tactfully bringing disagreements into the open and finding solutions all can endorse

• Demonstrate Empathy and Emotional Intelligence:

-Genuinely care about people; demonstrate empathy with joys and pains of others

-Enable the wellbeing of the team(s)

-Read a group’s emotional currents and power relationships, identifying influencers, networks, and organizational dynamics; adapt leadership styles at the appropriate times

-See the positive in people, situations, and events

• Motivate and Direct:

-Create and communicate a compelling vision and purpose

-Align people and resources with organizational vision, strategy, objectives

-Understand and proactively builds the team/organization culture

• Build an Enabling Workplace:                       

-Create a working environment where people are engaged and want to do their best; empower and enables team members to perform and have a positive workplace experience

-Promote honestly, openness, trust and psychological safety and create opportunities to innovate and learn

-Recruit and promotes individuals based upon objective measures and meritocracy; acknowledge and utilize the talent of others Encourage collective action and integration

• Build Capability:

-Identify and develop talent in individuals, providing positive support to enable them to achieve their potential

-Foster learning or development of others by giving feedback, guidance, and support; support career development of others

-Have willingness and ability to delegate to help people learn, including from failure

• Manage Performance and Ensure Accountability                               

-Ensure regular conversations with people about work

-Provide positive and constructive feedback

-Discuss poor performance in a timely manner

-Provide praise and recognition, as well as ensure accountability

• Lead with Humility                          

-Be authentic and transparent, act with integrity

-Be accessible and available to team members they lead

-Encourages debate and discussion, creating a culture where people are comfortable to challenge senior leaders and feel listened too

-Be modest, giving credit for success to others and admit own shortcomings

• Master´s degree or equivalent in Political Science, Political Science, Law, Social Science, Public Administration, International Relations, Economics, Engineering, Business Administration, or a related field.
• A first-level university degree in Political Science, Law, Social Science, Public Administration, International Relations, Economics, Engineering, Business Administration, or a related field in combination with two years of qualifying and progressively experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related may be accepted in lieu of the advanced Master’s degree.

• For candidates with Master´s degree experience is not required.
• For candidates with a first-level university degree, two (2) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
• Experience in a complex emergency environment and knowledge of the UN System and Colombia is highly desirable.
• Experience working in humanitarian operations and in humanitarian coordination is desirable.
• Strong analytical and negotiation skills.
• Experience working with an international or national organization, and familiarity with the UN system is desirable.

• Professionalism: supports subordinates, provides oversight and takes responsibility for delegated assignments.
• Communication: speaks and writes clearly and effectively.
• Teamwork: works collaboratively with colleagues to achieve organizational goals.
• Planning & Organizing: identifies priority activities and assignments.
• Accountability: takes ownership of all responsibilities and honors commitments.