Partnership Finance Manager

Port-au-Prince

Organization: IRC - International Rescue Committee
Location: Port-au-Prince
Grade: Mid level - Mid level
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- External Relations, Partnerships and Resource mobilization
- Public, Private Partnership
- Managerial positions
Closing Date: Closed

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

The IRC worked in Haiti from 2010 through 2016, initially launching an emergency response to the earthquake and later delivering child protection, water and sanitation, health, women’s protection and empowerment, and economic recovery programs in Port-au-Prince and beyond. Since the closure of its country office in 2016, the IRC has continued to provide operational, technical, and financial support to a small number of Haitian NGO partners, including in response to the 2021 earthquake. The IRC is scaling up its support to partner-led programs in Haiti. Programs will respond to the recent escalation of violence in Port-au-Prince and the resulting rise in humanitarian needs related to cholera, food insecurity, protection, and displacement. The IRC will work with local actors with the knowledge and ability to deliver emergency services in affected communities, then establish collaborative partnerships to fund, complement, and scale the work of these organizations. Technical experts from IRC’s Emergency Response Team (ERT) will work closely with partners on the design and delivery of programs.

Job Overview

The Partnerships Finance Manager is a key position that provides support to IRC partners’ programs in Haiti. The position will spend approximately 80% of time providing financial oversight for IRC’s sub-awardees. The position will be responsible for capacity building for sub-awardees to build their financial management and administrative capacity. The Partnerships Finance Manager will review sub-awardee budgets at the proposal stage, participate in pre-award due diligence processes, document all financial matters related to sub-awardees’ finances to assure audit readiness, and manage sub-awardee finance documents/reports including budget review, financial report review, and providing guidance and training related to finance to sub-awardees in order to strengthen their capacity. The Partnerships Finance Manager acts as the focal point for financial and compliance aspects of sub-awards, including ensuring high-quality financial monitoring of sub-awardees. The remaining 20% of time will be spent supporting finance processes for IRC’s internal operations.

This position reports to the Head of Office, with a technical reporting line to the Emergencies & Humanitarian Action Unit (EHAU) finance lead.

Specific Responsibilities

Partner Financial Management

• Participate in the Partner Capacity Assessment (PCA) of potential partners as required and contribute to efforts to collaboratively analyze and manage material risks identified.

• Work collaboratively and supportively with partners to develop and finalize budgets and budget amendments, and (in the case of milestone-based partnership agreements) in determining the costing of milestones.

• Review draft partnership agreement terms relating to advances, reporting and any special conditions relating to finance.

• For cost-reimbursable partnership agreements, agree with partners the specific documentation required to support each type of cost, adjusting standard requirements to the operating context and the partner.

• Participate in Partnership Project Opening, Review and Closure Meetings, including to review successes, challenges, and lessons learned with the partner, and capture effective finance practices for future partnerships.

• Work collaboratively with partners to ensure the timely provision of funding to partners in accordance with the partnership agreement to ensure program continuity, ensuring clear communication with the partner and efficient resolution where for whatever reason this is not possible.

• Collaborate with partners to ensure completeness, correctness, and accuracy of financial reports and cash requests.

• Review partner financial reports (and narrative reports for consistency) and supporting documents to ensure compliance with the partnership agreement, donor regulations and IRC policy, and provide feedback to the partner as appropriate.

• Monitor partner budgets and actual spending in collaboration with technical coordinators, identifying issues and working proactively and collaboratively with partners to resolve them.

• Lead timely and effective finance review and reflection (monitoring), identifying appropriate follow up actions, and providing completed reports to Partnership Lead.

• Assist in the close-out of partnership agreements, including in relation to financial verification and asset confirmation.

• Participate in the review of the performance of the partner, of the IRC, and of the partnership, including successes, challenges and lessons learned.

• Review partners’ internal system of record retention to ensure compliance with IRC policy and the local laws.

• Ensure partners have sufficient procedures for retention of documents, proper and systematic filing for ease of access.

• Core member of the Partnerships Working Group (PWG), actively participate in all meetings.

Partner Support & Capacity Sharing

• Provide finance and accounting training and mentoring support to partners, in accordance with partner project support plans, with a focus on supporting the partner to strengthen financial management systems and capacities that are responsive to the needs of the partner.

Internal Financial Management

• Perform financial review of Purchase Requests (PRs) and bid analysis ensuring correctness of coding, availability of funds and IRC procedures.

• Perform expense review of payments, travel, and advances to ensure adequacy of supporting documentation and compliance with IRC policies and procedures.

• Ensure daily tracking of response expenses in excel with the support of a dedicated ERT DDF or EHUA Finance

• Review and consolidate cash projections submitted for both partner and IRC operations ensure that timely cash transfer to the partners and field offices.

• Review cash, bank and other journal entries for completeness and accuracy prior posting.

• Ensure partner related expenses, advances and program expenses are submitted to EHAU Finance to uploading into Integra.

• Work closely with EHAU Finance to reconcile response related balances.

• Ensure PowerBi reports for partner budget, spending and spending plans are reviewed and shared with stakeholders.

• Seek EHAU Finance guidance on accounting and internal control issues

Other

• Any other relevant duties as assigned by the Head of Office

Job Requirements:

• Bachelor’s Degree in Accounting, finance, or any related field.

• Minimum 5 years of progressive work experience in a non-profit setting overseeing and managing financial aspects of projects funded by major institutional donors.

• Detailed knowledge of donor rules and regulations, and related administrative guidelines and requirements associated with funding. Knowledge of BHA is an advantage.

• Experience in and enthusiasm for training, capacity building, and mentoring of NGOs and CBOs in finance issues.

• Excellent oral and written communication skills, including the ability to present to groups of all sizes.

• Self-starter with ability to work independently and part of a team.

• Proven ability to deliver in a complex and fast-paced context, and handle multiple simultaneous tasks and demands coming from multiple sources.

• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

• Proficiency in MS Office software suite – including Word, Excel, PowerPoint and Outlook.

• Experience working with databases and/or other tracking systems.

• Fluent in French and Haitian Creole. Proficiency in English is an advantage.

Working Environment: This position is based in Port-au-Prince, Haiti.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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