Human Resources/Admin Assistant (Re-Announced)

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, honesty, and transparency.

ABOUT THE JOB

The main objective of an HR/Admin assistant is to ensure effective service delivery in the suboffice. The support services manager and HR / Admin Officer will work closely with the HR/Admin assistant and support the implementation of HR services.

HR/Admin Assistant is involved to support Admin / HR officer and team leader support services in the smooth implementation of HR & administration responsibilities in the field office. Their work, which is often decidedly administrative in nature, involves documenting, absences, performance reports, and compensation and benefits information.

Responsibilities:

• Understand standard HR practices, policies, and procedures, and take primary responsibility to run the HR functions according to the DRC Operations Handbook.
• Ensure the presence of up-to-date HR documentation and recordkeeping to ensure effective administration and information management.
• Collect HR documents and forms from newly hired employees and file the documents as required.
• Ensure new team member receives the required equipment (computer, phone, desk, email addresses, Identity cards, etc) on 1st day of reporting.
• Induction/onboarding; In liaison with other departments, arrange for onboarding for all newly recruited staff in their first week as per set guidelines.
• Implement policies on issues like working conditions, performance, equal opportunity
• Scan HR-related documents and archive them electronically in an organized manner.
• Ensuring good records of staff attendance sheets, and leave request forms, and tracking staff attendance and leave records.
• Review monthly timesheets, and scan and file them electronically.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure the office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.

Key Deliverables:

To maintain a good record of HR files such as:

• Organized filling system (Personal files, Attendance tracking, Leave management/record, timesheets and etc).
• Systematic onboarding of all new staff
• Scanning and Archiving (Hard and Soft copies)
• Supporting the Payroll process
• Providing HR assistance

Key stakeholders: (internal and external)

• Program staff
• Support Staff
• Area Office HR dept

ABOUT YOU:

To be successful in this role you must have:

Experience and technical competencies:

• At least one year of work experience in professional settings.
• Strong communication skills, both verbal and written.
• Experience working in multicultural work settings.
• Ability to establish and maintain good working relationships in a multi-ethnic.

Education/qualifications:

• University degree with a focus on business administration and/or human resources management, or a similar field.
• Possess excellent written and verbal communication skills in English and Dari/Pashto.
• Basic computer literacy in MS Office packages.
• Well-organized and proactive approach to work.
• Highly motivated for his/her professional and academic improvement.

Languages:

• Professionally understand (read and write) Pashto and Dari.
• Good understanding of English (Communication and writing skills)

We Offer:

Salary and conditions will be in accordance with the DRC salary scale

Application process:

Interested? Then apply for this position by clicking the below apply button All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Females are highly encouraged to apply.