Assc Programme Officer

E (most hardship)Non Family with Residential LocationNon Family with Residential LocationDanger PayDakar, SenegalPR2Professional

Reason

Regular > Regular AssignmentNo2023-03-24April 20, 2023Associate Programme Officer Organizational Setting and Work Relationships The Associate Programme Officer may be based in HQ, field/regional bureau, typically reporting to and be guided by the Program officer and may supervise a small team of local staff. He/she may refer to UNHCR¿s Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance. The Associate Programme Officer will provide programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. S/he will coordinate with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), and corporate positions on SDGs. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning. - Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities. - Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps. - Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions. - Support the revision and analysis of plans, mid-year and year-end reports of UNHCR office(s) in the Area of Responsibility AoR), ensure quality assurance and compliance with established policies, guidelines, procedures and standards. - Assist in the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern. - Provide support to ensure a consistent application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others. - Contribute to ensure consistent and coherent monitoring approaches, tools and systems across the region, in line with global standards and polices. - Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes. - Oversee a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Economics; Business Administration; Social Sciences; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Programme Management Certification Programme in Programme Management (CP-PM) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Demonstrated experience in programme management including familiarization with the OMC and sound knowledge of Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting. Desirable: Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities. Functional Skills MG-Project Management PG-Results-Based Management PG-UNHCR's Programmes PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.Tenant compte du contexte operationnel:

Esprit de travail en équipe-
Pour entamer de formation, même informelle
Souvent OIC du bureau

Assurer la bonne coordination de la planification des projets directs du HCR ainsi que ceux des partenaires suivant les accords signes avec le HCR:
- Assurer la bonne connexion avec la stratégie pluriannuelle de l’opération dans l’identification ou la mise à jour des besoins prioritaires des bénéficiaires à travers les MFT, différentes sections de la SD et des bureaux de terrain et les partenaires ;
- Assurer l’établissement des projets et activités de mise en œuvre directe par les différentes sections et unités de la SD et des bureaux de terrain ;
- Assurer l’intégration systématique de ces besoins prioritaires dans les accords de partenariats en étroite relation avec les partenaires, les sections t les bureaux de terrain ;
- Faire le contrôle de la bonne prise en compte de ces besoins prioritaires dans les PPA après leurs signatures pour d’éventuels corrections en rapports avec les partenaires, les sections de la SD et des bureaux de terrain.
Assurer la mise en œuvre et le monitoring efficace et efficiente des projets directs du HCR ainsi que ceux des partenaires suivant les accords signes avec le HCR:
- Mettre en place en place un cadre de revue et suivi régulier des projets directs et des partenaires ;
- Faire le suivi régulier des indicateurs des PPA et projets directs du HCR avec les MFT, sections de la SD et des bureaux de terrain et des partenaires ;
- Tenir des réunions périodiques de suivi des projets avec les partenaires, les MFT, sections de la SD et des bureaux de terrain et des partenaires ;
- Faire le suivi régulier de l’utilisation et des performances du budget direct OPS sous le Centre Cout de la SD.
Assurer le reporting efficace des projets directs du HCR ainsi que ceux des partenaires suivant les accords signes avec le HCR:
- Coordonner la contribution des MFT, des sections de la SD et des bureaux de terrain ainsi que des partenaires au rapportage de fin d’année ;
- Coordonner la contribution des MFT, des sections de la SD et des bureaux de terrain ainsi que des partenaires au rapportage spécifiques sur certains projets spécifiques;
Assurer la bonne coordination avec les différents acteurs du terrain pour une réponse efficace et efficiente aux différents afflux ;
- Avoir de bonnes relations de partenariat avec les différentes agences UN et autres acteurs humanitaires au niveau de la SD et des bureaux de terrain;
- Asseoir le leadership des projets du HCR à travers les différents espaces de coordination avec l’appui des clusters ABRIS/BNA et Clusters Protection ;
- Faciliter la réponse aux différents afflux en coordination avec les clusters ABRIS/BNA et Clusters Protection au niveau de la SD et des bureaux de terrain;
- Tenir le leadership et la bonne coordination des projets de gestion de site formels du HCR en relation avec les agences UN et différents acteurs au niveau de la SD et des bureaux de terrain
Avoir une bonne connaissance du nouveau système de Gestion des projets du HCR, des outils connexes et de l’utilisation des plateforme correspondants
- Avoir la connaissance du process de planification pluriannuelle,
- Avoir la maitrise de COMPASS/CLOUD en tant que système de planification et outil
- Avoir la maitrise de PROMPS
- Avoir la maitrise du système de monitoring base sur les évidences
- Avoir la maitrise de mecanisme tel que le UNSDCF
- Avoir la connaissance du processus et des outils de mobilisation de fonds du HCR
- Pouvoir assurer des formations en lignesFrench

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Operational context

Occupational Safety and Health Considerations:

Background information:

The political and security crisis that the country has been experiencing since 2012 continues to generate flows of refugees and internally displaced persons, particularly in the central and northern regions (Mopti, Ségou, Timbuktu, Gao, Ménaka and Kidal), but also, to a lesser extent, in certain regions in the south of the country.

The forced displacements of Malian populations inside the country are not only caused by attacks and threats from terrorist groups and inter and intra-community conflicts, but also by the effects of climate action, including the drought which is extends to more than 80% of the regions with the corollary of a scarcity of water resources and an exponential increase in food needs (1.8 million people are at risk of severe food insecurity), as well as by the displacement of people who are victims of the slavery by descent (representing 5% of internally displaced persons), the majority of which are in the Kayes region.

There are several challenges, including: the destruction/closure of many public infrastructures, including civil registry centers, because of exactions by armed groups; the likely impact on local populations of ongoing discussions on the delimitation of Mali's borders; the complex situation of long-standing refugees; and the low birth registration rate since the 2012 crisis, particularly among nomadic populations.

Ranked 175th out of 188 countries according to the Human Development Index of the United Nations Development Programme, Mali remains one of the poorest countries in the world: nearly 45% of the population lives below the national threshold of poverty.

Security Considerations:

On a 1 to 6 overall security level scale, Bamako is at 4 (substantial) while the central and northern parts of the country are at 5 (high). The capital city is at the same security level as the Southern regions which is higher than those of the Western regions. Notwithstanding Bamako 's security level, staff are discouraged from using accommodations that are not recommended by UNDSS or renting apartments in unrecommended suburbs. All accommodations need to be approved, and residential security measures (RSM) implemented.

The capital city 's security level 4 rating hides high levels of security threats related to terrorism, civil unrest and criminality. Past incidents and frequent security threats demonstrate that these threats remain a concern. Recent attacks at Kati military barrack (15 km from Bamako) by extremist combatants, reported presence of sleeping cells of terrorist groups in Bamako highlight the intention to harm within Bamako. Furthermore, with a long-lasting socio-political crisis, demonstrations are recurrent in Bamako and other urban locations and are set to take place very often.  Up regions, road movements remain the main challenge to the access of POCs due to asymmetric warfare of extremist groups. Improvised Explosive Devices (IEDs) and highway banditry are frequent. UN humanitarian agencies enjoy the broad acceptance by communities through their leaders, but criminals and Non-State Actors are beyond the control of the community leadership. Al Qaeda affiliated groups are present in the center of Mali (Mopti and Tombuktu) while the Islamic State in the Great Sahara operates mostly around Gao and Menaka, yet their demarcation lines of influence overlap very often.    

The UN staff remain potential targets of crime, armed assaults, and robberies. The crime threats exist both in Bamako and elsewhere in Mali and are becoming more and more violent. Road Traffic accidents also represent a substantial threat with scores of careless ridings of motorcyclists and driving irresponsibility.

For additional information on occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Gao is a Sub-Office; covering three other Offices, which represent the entire north of Mali.  The north being the area with active combat zones, a diminishing multidimensional integrated stabilization mission and with shrinking protection space.

In Gao, all forcibly displaced persons are present; a complex and large situation with Malian returnees, refugees from Burkina-Faso and Niger, internally displaced persons, which an increasing number of refugees and stateless who too are internally displaced.

The area of coverage is hosting over 85 016 Malian returnees (former refugees) as of 2013- 2023 for whom UNHCR is providing support for facilitation of return and reintegration.

Gao is receiving new refugees from Niger and Burkina Faso as a result of the overall deteriorating security situation in the Sahel region. As of 31 January 2023,19 518 refugees from Burkina Faso and 26 991 refugees from Niger have been registered while new arrivals are still not yet registered.

Whilst almost 400 000 IDPs are registered, it is worth noting that the number is steadily increasing.  Although UNHCR is the lead agency of both the Protection and Shelter Clusters, the funding related to both is not commensurate with the operational challenges. Thus, innovative means to keep the leadership, an astute protection analysis and provision of response are essential.

Apart from being a conflict area with criminality and terrorism. Gao is also a transit area for mixed movements, trafficking, smuggling and other illicit criminal activities. Access to and, then Identification of forcibly displaced and stateless persons in order to provide viable and sustainable support for alternative solutions remain a challenge.

Last but not the least, civil documentation and statelessness related issues are transversal in all the above-mentioned axis; thus the increased importance of data and information management

to create and sustain integration and re-integration, increased focus on innovative and nexus approaches.

In this context, the Associate Programme Officer for Gao Sub-Office will provide programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. S/he will coordinate with the other sections/units within the Sub-Office to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management.
 

Living and Working Conditions:

Gao is a `E' category Non-family duty station with 18 months of SAL. Its climate is hot, dry and dusty, the average annual temperature is about 40 °C . The medical facilities are very limited. International United Nations staff members have access to primary health care at the MINUSMA Camp in Gao. For security reasons, local markets, places of worship, playgrounds, entertainment and other gathering places are not recommended. In terms of place for provisions, MINUSMA has a shop (B&S) selling some basic necessities accessible to international staff from United Nations agencies, including UNHCR.

Seven Banking services are available in Gao, the main currency of transaction being XOF. Possibilities of accommodation renting are relatively limited in particular because of the security aspects. UNHCR office has a guest house. R&R for international staff is 4 weeks cycle. UNHAS and MINUSMA are providing flight support to liaise with Bamako. Armoured vehicles are available for movements inside Gao city and around.

Additional Qualifications

Skills

BA: Business Administration (Required), BA: Economics (Required), BA: Law (Required), BA: Social Science (Required)

Certifications

CP-PM Certification Programme for Programme Management - UNHCR, Programme Management - OtherAnnual Budget OL in Operation/Office, Number of Workforce in Operation/Work Setting, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Returned Refugees, Working with Persons of Concern: Stateless

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

March 2023 Compendium - Part B

Additional Information

This position doesn't require a functional clearance

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