National Intern

Background:

The Fund Administration Unit/Records Management’s portfolio is responsible for the development, implementation and overseeing the records management framework within the OSCE Mission to Skopje. It ensures the capture, distribution, storage and management of authentic and reliable records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, all with a goal for long-term preservation of institutional memory. 

The Unit would like to engage two national interns for a period of two months, tentatively June - July 2023. The selected interns will have the opportunity to:
•   Gain valuable practical archiving experience and get acquainted with the Mission’s activities and its historical records;
•    Learn about the day-to-day working environment of the OSCE and about the Organization’s mandate;

Tasks and Responsibilities:

Under the supervision of the Records Management Assistant, the national interns will be:  

1. Performing inventory of paper records placed in the Archive off site storage and enter data into database;
2. Performing weeding, scanning, quality control and assigning metadata of the paper records; 
3. Repacking paper records into designated archive boxes and its labelling;
4. Reorganizing paper records on shelves per category;
5. Digitization of specified paper records;
6. Performing other records-related tasks as required.

For more detailed information on the work of OSCE Mission to Skopje, please see www.osce.org/skopje.

You may also visit https://jobs.osce.org/internships, where you can find a video created by former interns.
 

Necessary Qualifications:

• Citizenship of or permanent residence in the Republic of North Macedonia;
• Applicants should not be older than 30 years on the date of the deadline for application and have completed two years of full-time post-secondary education in an accredited institution or have completed a first or advanced degree in a field preferably related to history and archiving, no longer than two years before the date of the deadline for application;
• Interest in documentation and record keeping, archiving and/or library maintenance;
• Good organizational skills with ability to process and synthesize information quickly and efficiently (ability to extract key elements from written information), with attention to details;
• Ability to act with discretion with regard to information security and protection of confidential information;
• Good health and physical condition in order to lift boxes of records weighing 15 kg;
• Excellent written and oral communication skills in English and local languages;
• Computer literate with practical experience with Microsoft applications;
• Ability to work with people of different nationalities, religions and cultural backgrounds;
• Demonstrated gender awareness and sensitivity, and ability to integrate gender perspective into tasks and activities.

Remuneration Package:

Please note that the OSCE is not in a position to pay any remuneration during the period of internship, nor reimburse travel expenses. In lieu of remuneration, the Mission may contribute with an equivalent to 10% of the applicable BLA rate payable per diem (approximately EUR 11) to interns who are non-residents at the duty station. 

The selected intern may participate in the group health insurance scheme at his/her own expense, but the OSCE will cover life and accident/disability insurance. If the intern opts to arrange his/her own medical coverage, he/she shall provide evidence of medical coverage for the duty station he/she applies to, and for any eventual duty trip destinations.

The internship will be on a full-time basis, for a period of 2 months. It will not, in any way, constitute a promise of a future employment with the OSCE.

If you wish to apply, please use the OSCE's online application link found under https://vacancies.osce.org/. 

Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered.

The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected to participate in the subsequent stages of the recruitment. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the internship with modified terms of reference or a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. The OSCE is committed to achieving a better balance of women and men within the Organization.

The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model 

Please be aware that the OSCE does not request payment at any stage of the application and review process.