Communications Associate NPSA7

Tripoli

Organization: UNDP - United Nations Development Programme
Location: Tripoli
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Communication and Public Information
Closing Date: 2023-05-28

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description:

Under the guidance and direct supervision of the Communications Specialist, the Communication Associate acts as the liaison with local communication officers of UNDP counterparts in Libya, as well as local media and local suppliers to promote public and media outreach and mobilize support and buying-in of UNDP activities in Libya among the institutions and the general public.

The incumbent will work in close cooperation with the Digital Communication Officer, local reporters and service providers, as well as, the country office programme staff, the UN system (including the UN Communications Group), government counterparts, development partners, civil society organizations (including cultural and faith-based organizations) and the media to ensure internal and external flow of communication and information.

The communication associate supports the implementation of UNDP Libya Communications Unit strategy to increase the standing and awareness among partners, media and the public. The communication associate is the main producer of information and communication in Arabic and is in charge of translating communication products from English to Arabic and vice versa.

2. Scope of Work:

• Coordinate field reporters:

Collect the monthly plan from each reporter and track their monthly delivery.
Support in editing the short videos they send and include subtitles in English/Arabic.
Train the local reporters on how to write the articles and how to take the pictures following UNDP guidelines.

• Coordinate with communications focal points from municipalities:

Update weekly Facebook group sharing relevant information.
Update weekly phone Group to keep them motivated and to gain information.
Organize a meeting with two focal points every two weeks.

• Manage Communication Calendar related to events.

• Maintenance of media contact list and photo library

• Collect information, preparation of content for UNDP Libya website in Arabic and the UNSMIL Weekly Integrated Reporting.

• Produce and disseminate among local stakeholders and partners monthly UNDP e-newsletter in Arabic.

• Assist with reviewing of translations, contacts with printers and other suppliers to ensure production.

• Produce results sheets for projects outlining achievements.

• Provide media management and logistics support to events.

• Edit the stories sent by the reporters, including the pictures that will go with the articles.

• Write articles and take photos of events organized by the different programs to publish on UNDP’s website in Arabic.

• Assist in writing other communication documents such as project proposals, donor reports by providing background case and success stories and footages in Arabic.

• Dissemination of information and publications; assistance at public events such as roundtable discussions, press conferences, briefing sessions, interviews.

• Establish and maintain contacts with print and electronic media nationally.

• Daily monitoring, review and record media coverage of UNDP Libya and circulate to relevant authorities.

• Assist in developing and implementing activities and programmes to promote public awareness/knowledge of and access to information and materials.

3. Institutional Arrangement

The Communication associate will work uder the guidance and direct supervision of the Communications Specialist within the Communication Unit.

4. Competencies

Core:

Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

People Management (Insert below standard sentence if the position has direct reports

Thematic Area	Name	Definition
Communications	Advocacy strategy and implementation	Ability to create and implement advocacy strategies which lead to impactful change
Communications	Campaign management	Ability to produce and implement communications and advocacy campaigns which lead to impactful change
Business Management	Communication	Abilit\ to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Abilit\ to manage communications internally and externally, through media, social media and other appropriate channels
Communications	Writing and editing	Ability to create and/or edit written content in different UN languages
Communication	Web and social media analytics	Ability to analyse and interpret data and statistics to measure web and social media performance
Communication	Photo production	Ability to create, edit, organize and coordinate photographic material

Please refer to the competency framework site for the entire list of competencies and further explanations.

5. Minimum Qualifications of the Successful NPSA

Min. Education requirements	Secondary level qualification required; Bachelors’ Degree or equivalent in Media Relations, Communication/Journalism, Publishing, Public Relations or in a related field will be of added advantage.
Min. years of relevant work experience	A minimum of seven years of relevant experience at the national or international level in public relations, communications or advocacy; (4 years for Bachelor’s degree holders)
Required skills	Previous experience with a multilateral or international organization is desirable; Experience in the usage of computers and office software packages, good knowledge and experience in handling of web-based management systems. Photography and videography knowledge.
Desired skills in addition to the competencies covered in the Competencies section	Knowledge of Adobe Creative Cloud. Proven ability to shape messages and stories for digital and print media. Proven ability to work on deadline.
Required Language(s)	Fluency in the English and Arabic languages.
Professional Certificates	N/A

6. The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

7. Annexes to the TOR

Links to any relevant (non-confidential) materials that may help candidates gain a better understanding of the office/unit/project context.
Organigram of the office/unit/project indicating the position of the function (for internal use only).

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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