10-007 - Executive Assistant

ABOUT GCA

The Global Center on Adaptation (GCA) is an international organization with the vision of helping countries adapt to climate impacts. We will achieve this vision by working as a solutions broker to catalyse action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure we learn from each other and work together for a climate resilient future.

GCA is a fast growing organisation with its headquarters in Rotterdam, the Netherlands, with a Research and Innovation hub in Groningen and with regional offices in Abidjan, Bangladesh and Beijing. GCA’s global strategy is implemented under three pillars of Knowledge, Programs, and Advocacy.

Executive summary

This is an exciting opportunity to work in the CEO Office of a high profile international organization working on climate change. The successful candidate will be required to interact and liaise with the private offices of world leaders, including Prime Ministers, Presidents, Ministers and heads of international organizations such as the United Nations and the World Bank. As such, a high standard of executive support and discretion is required, along with a passion for working in international relations and climate change. For a high-performing candidate there may be opportunities for future employment at GCA.

Responsibilities

• Supporting the coordination of the front office working closely with the Principal Private Secretary (PPS);
• Providing sophisticated calendar management for the CEO;
• Ensuring the fast response-rate of the front office via phone or email regarding meeting requests;
• Tracking and monitoring of meeting requests;
• Keeping track of other requests on the CEO’s time, e.g. reviews of documents, signing of contracts, and correspondence;
• Support to the PPS on key corporate meetings such as the Leadership team meeting and the Project Approval Committee (PAC);
• Providing high-level, confidential administrative support to the office of the CEO (duties may be clerical, administrative and project-based);
• Assisting in logistics for (international) business trips, including liaison with travel agency regarding accommodation, flights and travel advice;
• Liaison with consular offices regarding visas needed for international business trips;
• Booking of external appointments seeking efficiency;
• Processing and distributing daily mail;
• Ensuring the front office’s needs are met in including facility management, office supplies, etc.