Operations Analyst- IPSA 9 (Home Based)

Office/Unit/Project Description  

The UN system reform called upon UNDP to support an effective and efficient transition to a repositioned UN Development system, giving ‘due consideration’ to its role as the support platform to the UNDS by providing an ‘integrator function’ in support of countries in their efforts to implement the 2030 Agenda. Development challenges are increasingly complex, requiring ever greater collaboration across sectors and partners to deliver impact at scale and to utilize limited resources efficiently.

As UNDP’s central, multidisciplinary team in its Global Policy Network, the SDG Integration  (SDGi) unit is tasked to advance the integration function, leveraging the experience from UNDP’s development portfolios and collaborating with expertise across UNDS. SDG integration advances a shared understanding of the SDGs, their interlinkages with a focus on (i) integrated policy approaches to accelerated the SDGs, (ii) knowledge and learning systems, and (iiii) multidimensional data and analytics. This is a focus on core drivers of systemic shifts that could transform development trajectories.

The SDG Integration team is looking for an Operations Analyst to support the implementation of the new project which started Q1 2023. 

1. Project budget management:

• Resource management through planning, guiding, controlling of resources in accordance with UNDP rules and regulations; applies UNDP project results-based management concept, contribution to implementation of the effective internal controls;
• Proper planning and expenditure control of financial resources;
• Elaboration of cost saving and reduction strategies;
• Monitors application of income – liaising with the BPPS operations and UNDP Treasury; Ensures programming of funds into the budget;
• Ensures correct GMS setup and proper GMS collection in compliance with the UNDP cost-recovery mechanisms;
• Continuous review and analysis of budget implementation and budget management in Quantum; Initiates revisions of the budget;
• Preparation of periodic project delivery reports (monthly, quarterly, annual, on demand); 

2. Management of project financial resources:

• Full compliance with UNDP policies in cash management policies and procedures;
• Timely review of cash position to ensure sufficient funds for disbursements;
• Review and monitoring of project opening closing balances, income and expenditure levels;
• Elaboration of internal expenditure monitoring system;
• Review and analysis of the project accounts (vouchers, GL JEs, payroll transactions, etc.);

3. Donor funds and reporting:

• Full compliance with UNDP rules, regulations, policies and strategies in the area of donor funds management, knowledge of UNDP partnership instruments enabling to provide advisory support to the project staff on donor reporting policies;
• Preparation/review of funding agreements in line with the UNDP policies and procedures
• Contributes to establishment of effective monitoring mechanism to ensure timely reporting to donors; collaborates with project specialists on requirements and deadlines;
• Leads preparation of financial reports to donors in line with UNDP rules/regulations, as well as analytical management summaries and various on-demand reports on utilization of programme resources; coordinates with donors on reporting;

4. Efficient recruitment processes:

• Facilitates recruitment processes in accordance with UNDP rules and regulations, collaborates with the Bureau of Management Services and the Office of Human Resources on staff position management processes;
• Coordinates procurement processes and ensures compliance with corporate rules and regulations, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement;

Institutional Arrangement

• The Analyst will work under the guidance and direct supervision of the Head the SDG Integration team, Bureau for Policy and Programme Support/Global Policy Network, coordinating closely with the Project Manager (Policy Specialist) and Administrative Associate.
• The Analyst and will be responsible for the fulfilment of the scope of work mentioned above. 
• The Analyst will be given access to relevant information necessary for the execution of the tasks under this assignment. The 
• The Analyst will be responsible for providing her/his own laptop. 
• Given the global nature of UNDP’s work, the Analyst is expected to be reasonably flexible with his/her availability for such consultations taking into consideration different time zones