Project Management Office (PMO) - Analyst

1. Development and planning 

2. Set-up and closure

3. Monitoring and reporting

4. Stakeholder engagement

5. Quality assurance

6. Knowledge management and innovation 

Duties and Responsibilities

Under the direct supervision and general guidance of the PMO Specialist, the PMO Analyst is responsible and accountable for the following:

• Support the PMO Specialist and HoP in providing appropriate levels of programmatic management regarding all ongoing project activities, while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures.

• Assist in the strategic monitoring, and oversight on programme and project management activities in line with service agreements and project documents. 

• In consultation with relevant stakeholders, assist the  development, implementation and, as and when appropriate, amendments, of project budgets.

• Contribute to the development of tools complementary to UNOPS' online tools, to ensure effective planning, forecasting and tracking of delivery across the EAPMCO.

• Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to the PMO Specialist and Head of Programme.

• Facilitate the development of high-level programme/project plans, including the collation of lower-level plans into programme/project-level milestones.

• In consultation with relevant stakeholders, assist the  development, and when appropriate, amendments, of project agreements, and other related engagement documents. 

• Act as Engagement Closure Manager for assigned portfolio and ensure that projects that come on an end are closed in a timely manner and reflect correct closure status in oneUNOPS. Liaise closely and support in all  assets and finance related issues.

• Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP system as required.

• Assist in the further development of Performance tracking tools, dashboards, graphs and visualisations. 

• Identify and anticipates in a timely manner, potential risks and issues specific to delivery forecasts, and advises mitigating measures to the PMO Specialist.

• Support the preparation of  necessary project analysis reports and information to support decision making areas relevant to the project management team. 

• Track the reporting obligations of all projects within EAPMCO and whenever required assist PMs in producing reports in line with donor reporting requirements.

• Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

• Provide editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients' expectations.

• Perform routine and effective monitoring and evaluation of programme and project activities, in line with logical frameworks.

• Track, and monitor the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as required.

• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications across programmes and projects.

• Coordinate and monitor the effectiveness of  internal and external programme/project communications.

• Responsible for conducting monthly and quarterly assurance activities for assigned project categories.  

• Coordinate quality reviews of programme/project documents and deliverables.

• Ensure compliance with UNOPS defined standards for programme/project management.

• In consultation with  the PMO Specialist, collaborate with the Support Service Unit  to identify, streamline and improve operational processes relevant to project implementation.

• Work closely with relevant stakeholders to ensure the MCO implements audit recommendations as well as comply with audit requirements.

• Support continuous improvement of project management practices and processes with the MCO

• Contribute in organising routine and effective capacity building activities in order to build the long-term and sustainable capacity of EAPMCO.

• Own various tasks as outlined and assigned in the PMO annual work plan and other related tasks as assigned, ensuring timely delivery of activities and report on progress against the work plan. 

• Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.

• Actively interact with PMs and the wider PM community to share case studies, lessons learned and best practices in the Knowledge System. 

Impact of Results

The incumbent directly impacts on achievement of project results by assisting the PMO Specialist and Head of Programme to implement effective project management methods and strategies, reduce risks, cut costs and improve success rates.  This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education:

• First University degree (Bachelor’s degree or equivalent) in Project Management, International Relations/Development,  Business Administration, Risk Management, Engineering, or other relevant discipline is required

• An Advanced University degree (Master’s or equivalent) in the above mentioned field is preferred;

Certification:

• PRINCE2 Foundation Certification is is considered an asset.

• PRINCE2 Practitioner Certification is considered an asset.

Experience:

• Minimum  two (2) years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects in combination with the first university degree is required.

• Previous experience of working within a PMO environment or handling PMO functions related functions is required.

• Detailed knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools is an asset

• Strong experience with data analysis, management reporting and project management tools, and information management systems is an a strong asset

• Experience in project assurance is an advantage

• Experience in infrastructure projects is an asset 

• Experience in procurement projects is an asset

Language:

• Full working knowledge of English is essential. 

• Fluency in one or more additional official UN languages is an advantage.