Organizational Context:

UNDP is looking for passionate young talent to contribute to Bangladesh at this exciting and transitional time when the country is becoming a middle-income and prosperous society and being recognized as a champion of the Sustainable Development Goals (SDGs). However, the impact of natural and man-made disasters often impedes the progress of such development, as such preparedness for Disaster is key to retain the development gains for sustainable development.     

As a part of national capacity building for effective disaster management, under the Training, Drills, and Exercises (TED) of Urban Resilience Program (URP) DDM Part, UNDP has been imparting training to high officials of six agencies which include officials from the Ministry of Disaster Management and Relief (MoDMR), Department of Disaster Management, Fire Service and Civil Defense(FSCD), Dhaka North City Corporation (DNCC); Dhaka South City Corporation (DSCC ) and Sylhet City Corporation(SCC). UNDP has substantially completed the major portion of the training as of date. Various training on Emergency management for an instant, Emergency Operational Plan, INSARAG and IAEM training, EOC management, and relevant tabletop exercises has been conducted under this program. Similar initiatives have also been offered by other UN agencies and donors. As such, it requires the involvement and close cooperation of many organizations. Local-level disaster management largely depends on certain local organizational response and their coordination mechanism. However, this training and exercise will not be effective if synergies, and scope of convergence between existing GoB/Donor/Institutions supported programs or initiatives with our existing UNDP’s initiatives on imparting training on the concept of ICS, EOP, and EOC programs and events.  To ensure the smooth implementation of the TED activities; a young intern is needed who will support the TED team in doing research on reviewing the existing practices and knowledge available on ICS, EOP and EOC and recommending the gaps in our TED training scope to minimize the gaps. 

The Intern position is created as additional support to the country office. The Programme Support Intern will support the UNDP Bangladesh Management Team in managing the planning, reporting and communication aspects of the country office during a critical period between May and July 2023. The position will report to the TED Project manager and also to Deputy Resident Representative for CO related outputs.

Functions / Key Results Expected:

Summary of Key Functions:

Under the guidance and direct supervision of the TED project manager and Deputy Resident Representative, the intern will deliver the following tasks:

Assist in mapping of development partners’ programme priorities aligned with UNDP programme framework:

  • Collect and review key development partners and their programme priorities for Bangladesh.
  • Internalize UNDP Country Programme Document (CPD 2022 – 2026).
  • Prepare the draft programme alignment exercise.
  • Consult with relevant colleagues in doing the alignment exercise.

Assist in conducting and coordinating relevant research for Training, Exercise and Drilling (TED) project

  • Review of literature and relevant documents for analytical work of TED project on tracking all ongoing initiatives on EOP, EOC/control room and Incident Management System related knowledge. 
  • Assist TED Project team in organizing meeting, taking notes and preparing follow up action matrix.
  • Participate in meetings, conferences/workshop/roundtables, training, etc. prepare summary of events, and perform any other task as required.

Provide editorial support to the UNDP management team

  • Assist in the drafting and editing of reports and promotional materials as requested by the Partnership team;
  • Proof-read and edit written materials that require management clearance.
  • Keeping a record of all relevant research and relevant documents.

Key Deliverables:

Reports covering the delivery of the responsibilities listed above.

Competencies:

Functional Competencies:

  • Strong sense of collaborative work, excellent communication and interpersonal skills; 
  • Keen attention to detail; 
  • Excellent analytical and research skills; 
  • Interest in the Arab States region and possibly some background in researching the region.

Communication:

  • Speaks and writes clearly, concisely and effectively; 
  • Listens to others, correctly interprets messages from others and responds appropriately; 
  • Asks questions to clarify, and exhibits interest in having two-way communication; 
  • Tailors language, tone, style and format to match audience; 
  • Demonstrates openness in sharing information and keeping people informed.

Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; 
  • Is willing to learn from others; places team agenda before personal agenda; 
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Planning & Organizing:

  • Develops clear goals that are consistent with agreed strategies; 
  • Identifies priority activities and assignments; adjusts priorities as required; 
  • Allocates appropriate amount of time and resource for completing work.

Creativity:

  • Promotes and persuades others to consider new ideas; 
  • Takes an interest in new ideas and new ways of doing things; 
  • Not bound by current thinking or traditional approaches.

Qualification Requirements:

  • Enrollment in a graduate-level degree programme in Economics, Business Administration, International Relations, Development Studies, etc.; Only those students who will return to their studies upon completion of their internship assignments are eligible. (Letter of enrollment from school will be requested from the selected applicants)
  • Outstanding academic credentials in the undergraduate level 
  • Fluent over communicating in both English and Bangla
  • Good planning skills demonstrated through good time management, capacity to plan, and deliver tasks on time
  • Willingness to participate in all aspects of UNDP programme activities;
  • Strong computer skills, particularly of MS Word, and e-mail applications

Application procedure:

The application should contain:

  • Brief Cover Letter (in English) stating interest in and qualifications for the post;
  • Current and complete CV in English;
  • Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Candidates who are selected for must submit the following documents:

  • Official letter from the University confirming enrollment in a graduate-level degree programme;
  • Proof of medical and life/accident insurance valid for the location in which the internship will be carried out. Selected intern must have medical and life insurance.

UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months.

Working arrangements:

  • As of 1 January 2020, Interns may be given a stipend according to UNDP Internship Policy, if it is not financially supported by any institution or programme, such as a university, government foundation or scholarship programme. A stipend intended to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station. The stipend will be paid on a monthly basis and part-time internship arrangements are prorated accordingly.
  • Interns are responsible for securing adequate medical insurance for the duration of the internship. UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship. Interns must provide proof of enrollment in health insurance plan.
  • Interns are expected to work full time, but flexibility is allowed for education programmes.
  • The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.
  • Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship.
  • Interns are not staff members and may not represent UNDP in any official capacity.
  • The purpose of the internship is not to lead to further employment with UNDP, but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship.
  • The intern will be evaluated at the end of the contract.
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Note: UNDP is committed to achieving workforce diversity in terms of gender, ethnicity and culture. Individuals from minority groups, indigenous groups and people living with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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