Procurement Officer (INTERNAL VACANCY)

Under the guidance and direct supervision of the Procurement Specialist who reports to the Head of Support Services, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.  He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement. 

Maintaining the highest degree of personal and professional ethics, the Procurement Officer maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

Functions / Key Results Expected

• Implementation of operational procurement strategies
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing
• Team supervision 

Implements key aspects of operational procurement strategies focusing on achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system. 
• If requested, support Procurement Specialist in organisation and optimisation of resources assigned to different procurement activities
• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation
• Guidelines followed on embedding sustainability along the procurement process.
• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation. 
• Preparation of submissions to the Contract and Property Committees (CPCs). 
• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
• Advice, remedial actions, or solutions to Project Managers on procurement issues.
• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures. 

Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers. 
• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area. 
• Follow up on Procurement KPIs and support development of tools facilitating data analytics and related improvements

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education 

• Bachelor’s degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.
• For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
• Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is distinct advantage.

Work Experience 

• Minimum two years of experience in Procurement or Supply Chain Management is required.  
• Experience in working with a range of stakeholders in developing countries is desirable.

Language Requirements

• Fluency in Serbian and English language is required