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Human Resources Specialist - Surge Capacity (retainer), Multiple positions

Remote | Home Based - May require travel

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Remote | Home Based - May require travel
  • Grade: Mid level - IICA-2, International Individual Contractors Agreement
  • Occupational Groups:
    • Human Resources
    • Education, Learning and Training
    • Emergency Aid and Response
    • Documentation and Information Management
  • Closing Date: Closed

Job categories Human Resources
Vacancy code VA/2023/B0005/25887
Level ICS-10
Department/office OP, SSC, IPAS
Duty station Home based
Contract type International ICA
Contract level IICA-2
Duration short-term full time or part-time assignments available
Application period 24-Apr-2023 to 14-May-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

The functions/responsibilities/key results of this job description are generic and may not always be applicable, nor be comprehensive, for all missions. The specific tasks and deliverables for each assignment may vary and will be detailed in the terms of reference developed for each assignment by the requesting office/unit. The findings will be addressed in a assignment report.  

Summary of Functions:

  1. The main responsibility of the HR Specialist - Surge Capacity will be to provide HR surge support to Field offices - with travel and sometimes remotely. 

  2. The HR Specialist will be contributing to knowledge building and knowledge sharing at field level.

  3. During times of no field support requests, the HR Specialist will support the IPAS HR team with a focus on advisory support

1. Provides surge HR support to Field Offices, including but not limited to the following:

  • Manages the local HR team, role modeling a business partnering approach and ensuring issues are addressed in a smooth and efficient manner

  • Advisory support to HR processes (including support to complex recruitment exercises, restructuring exercises and other HR processes), with the objective that timely actions are taken to avoid delays in project implementation. 

  • Advice on priorities and HR planning with clear definition of timelines, roles and responsibilities

  • Build rapport with hiring managers, ensuring their staffing needs are forecasted and recruitment planning meetings are conducted

  • Advice on outreach efforts, design of outreach plans and strategies

  • Make recommendations for business process improvements and efficiency gains in HR management at office level

2. Leveraging the experience gained through the exposure in different assignments, contribute to the knowledge building and knowledge sharing  and business efficiency in field offices, focusing on achievement of the following results:

  • Contributes to knowledge management projects

  • Provide suggestions for business processes and policy improvements

  • Contribute to mainstreaming the use of Data Analytics to inform HR actions

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics

  • Contribute to HR knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management

  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize these productively. 

  • Actively interact with HR practitioners to share case studies, lessons learned and best practices.

3. When not on assignment, the incumbent will support the IPAS HR advisory team, e.g. provide advisory and operational support to the clients of IPAS HR under the supervision of IPAS HR Team leader. This will include 

  • Provide consistent advisory support on the application, interpretation and adoption of corporate policies, methodologies, guidance and processes related to UNOPS HR; and how to embed best practices in HR with an emphasis on risk management;

  • Review requests for exceptions from policy, provide sound recommendations to policy owners

  • Review HR aspects of project agreements, with a focus on identifying HR risks and opportunities in close collaboration with other IPAS reviewers and the IPAS HR Team Lead

  • Actively contribute to data analytics projects and initiatives of IPAS HR, with a focus on innovation and business efficiency. 


Education/Experience/Language requirements

Education
An advanced University degree preferably in Human Resources Management, International Relations, Psychology, Business Administration, Social/Behavioral Sciences or related field is required.

A Bachelor degree with an additional 2 years of experience may be accepted in lieu of an advanced degree.

Experience

  • A minimum of 5 years  of experience in an international environment is required, in an HR advisory role. 

  • Within these 5 years:

a) a minimum of one year of experience managing HR operations is required. 

b) a minimum of one year of experience working with HR datasets. 

  • Prior experience managing a restructuring exercise will be a distinct advantage.

  • Prior experience in a UN Agency will be a strong asset, as the selected candidate will be expected to have a steep learning curve. 

  • Prior experience working in a developing country would be a strong asset.

Languages
Perfect command of both written and spoken English is a strict requirement. Knowledge of another UN language such as French or Spanish would be a distinct asset.

Other

The person in this position will be required to frequently travel to different locations around the world, including hardship locations. Missions abroad may last for several weeks/up to a maximum of 3 months. Availability to travel is therefore a prerequisite for this position, even though some of the missions may be conducted remotely.


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