Logistics Specialist (Internal Announcement)

ACTIVITIES AND RESPONSIBILITIES

Goods Importation, Storage and Distribution

• Supervise custom clearance and reception of the goods and ensure that they are well registered in the Monitoring sheet.

• Follow SRs complaint regarding the quality of the goods at reception time and report timely to the Senior Procurement Advisor Asia Region;

• Prepare and schedule training related supply chain management of health products for team members and Sub-recipients ;

• In collaboration with the procurement team and SRs, develop supply chain strategies. 

• Prepare the relevant sections of the GF PUDRs timely.

• Work with team member counterparts on supply chain needs and provide the technical support on supply chain management .

• Proper implementation of the LMIS in the field. Regular review of the SOPs and changes made as per the changing requirement.

• Assist in coordination of storage and distribution activities with all Sub-recipients under the GFATM grant (review/analyze stock reports and provide feed-back);

• Develop monitoring tools related with storage and distribution and update on regular bases standard operating procedures to ensure best practices on storage and delivery;

• Monitoring team members and Sub-recipients on all process and procedures used as well as keeping informed the progress of individual delivery schedule;

• Monitor storage and distribution of pharmaceuticals and health products procured under the GFATM grant;

• Monitor and ensure that goods and services are provided according to SRs needs;

• In collaboration with In country Quality monitoring team develop sampling plan for quality testing of medicines and coordinate the sampling of medicines;

Monitoring and Progress Control  

Communication / Evaluation / supervision

• Assist Senior Procurement Advisor  in maintaining good coordination with the Local Fund Agent (LFA) on supply chain issues;

• Supervise staff under his/her  responsibility. 

• Ensure regular communication with technical, contractual partners and sub-recipients to ensure achievement of objectives and implementation of the work plan;

• Provide advice and technical support to Sub-recipients on storage and distribution.

• Monitor and supervise the in country monitoring and evaluation activities related to supply chain management especially Storage, inventory  & distribution management;

• Monitor filing system and ensure that files are well maintained for audit trails;

Team Management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Other Tasks and duties 

• Monitor the cost of the different procurements link with warehouse renovation and distribution with a view to have a database of the different expense link with supply chain activities;

• Assist the logistics & procurement team and the admin team with regards to operational tasks such as inventory, budget preparation;

• Provide technical supports and advice to procurement teams on preparing contract for transport and warehousing services;

• Perform other program related duties as may be assigned by the supervisor;

Final Product

• Development of Standard operating procedures to ensure clearance, Good Storage and Distribution practices as per WHO and GFATM guidelines;

• Development of plan for monitoring of storage and distribution of pharmaceuticals and health products procured under  the GFATM grant;

• Development of training plan for team members and Sub-recipients of all process and procedures used in storage and distribution; 

• Monitoring report relating activities of the different SRs in the country.

• Monitoring tools updated

• Development of delivery schedules in collaboration with team members of counterparts, sub recipients, and the clients;

• Assist QA/QC team to develop a sampling plan for quality testing of medicines. 

• Update the relevant portion of PU/DR on time.

Education

• A Master degree is required. Preferably in logistics , business administration or related fields or
• Additional 2 years of similar experience with a Bachelor Degree is considered as equivalent.

• A minimum 5 years’ of professional experience in logistics, Procurement or Supply Chain Management field is required.
• Knowledge of international pharmaceutical and supply management system would be an asset.
• Knowledge of Good storage and Distribution Practices established by the World Health Organization would be an asset.
• Logistics/ Inventory background would be an asset.
• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures would be an asset.

• Fluency  of English and  Myanmar language is required.