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Programme Assistant GS5-Portfolio Nature, Climate & Energy

Algiers

  • Organization: UNDP - United Nations Development Programme
  • Location: Algiers
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Administrative support
    • Environment
    • Meteorology, Geology and Geography
    • Renewable Energy sector
    • Climate Change
    • Project and Programme Management
  • Closing Date: 2023-05-18
Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

Under the overall guidance of the Team leader Natue, Climat and Energy  and direct supervision of designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work. The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery


 
Duties and Responsibilities

Key functions:
1.   Support to formulation of programme strategies and implementation of the Country Programme Action Plan
2.   Support to management of the CO programme
3.   Administrative support to the Programme Unit
4.   Support to resource mobilization
5.   Facilitation of knowledge building and knowledge sharing

1.   Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

   Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.


2.   Provides effective support to management of the CO programme focusing on the achievement of the  following results:

   Creation of a project in Quantum, preparation  of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
Presentation of information for  any audits  and support the implementation o faudit recommendations. ,

3.   Provides administrative support to the Programme Unit  focusing on achievement of the   following    results:

   preparation of PO, Vouchers, non-PO vouchers for development projects in support to project staff .
   Maintenance of the internal expenditures internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
   Creation of requisitions in quantum  for development projects, register of goods receipt in Atlas.
   Making budget check for requisitions, POs and vouchers. 
Support project staff on closing of projects and facilitate collaboration with differents teams.


4.    Supports project initiatons and resource mobilization focusing on achievement of the following results:

   Assist project and programme team in drafting conceptual notes , etc Review of contributions agreement, support project staff in managing contributions in quantum and milestones


5.   Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

   .
   Sound contributions to knowledge networks and communities of practice.
Participation in the trainings for the operations/ projects staff on programme.

 

Competencies


 

Expected Demonstration of Competencies

 
Core[SMSM1] 

Achieve Results:

 

 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

 

 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously

 

 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

 

 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

 

 LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

 

 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

People Management (Insert below standard sentence if the position has direct reports.)

 

UNDP People Management Competencies can be found in the dedicated site. 

 

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area Name Definition
Business Direction & Strategy

Advocacy/Advancing A Policy-Oriented Agenda

 

 

  • Identifies relevant information for advocacy for a variety of audiences

what future developments and possible ways forward look like for UNDP
Business Management Results-Based Programme Development and Management
  • Provides information and documentation on specific stages of projects/programme implementation
  • Provides background information to identify opportunities for project development and helps drafting proposals

 
Business Management

Innovation and Marketing New Approaches

 
  • Documents and tracks innovative strategies/best practices/new approaches
  • Responds positively to new approaches

 
Business Management

 

Resource Mobilization (Field Duty Stations)

 
  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

 
Business Development

Promoting Organizational Learning and Knowledge Sharing

 
  • Researches best practices and poses new, more effective ways of doing things

 
 Business Management

Job Knowledge/Technical Expertise

 

 
  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

 
Business Management

Client Orientation

 
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly

 

 

 


 
Required Skills and Experience
 
  • Secondary Education, preferably n in Accounting and  Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences  would be desirable, but it is not a requirement.
Experience:
  • 5 years of relevant administrative or programme experience is required at the national or international level with high school degree (2 years for university degree holders)
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, 
  • experience in handling of web based management systems.
  • Language Requirements: Fluency in Arabic and French. Working knowledge of English.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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