The position is funded through TBTTP, keeping in view the quantum of TBTTP work coordinated through IUCN CO Pakistan. The incumbent will provide support as receptionis -
cum- telephone operator. Provide support to CR and PM TBTTP in office management (documents record keeping, communications and dispatch / receiving of letters /
contracts / agreements, etc), handle incoming and outgoing telephone calls, mail, faxes, etc and maintain an updated communication index, keep record of all calls being made from CRO and ensure that these calls are properly charged to the respective projects/units. The incumbent will also be responsible for scheduling meetings / workshops with stakeholders / provinces and do necessary arrangements as required.

The incumbent will provide support in day to day working related to IUCN CO Pakistan in general and TBTTP in specific. The specific ToRs are listed below;

SPECIFIC DUTIES:
The incumbent will be responsible to provide administrative, logistic support and act as Receptionist cum-Telephone Operator related duties to support maximum operational efficiency of the IUCN CO Islamabad and TBTTP project. He/she will also operate PABX. Following are the specific ToRs of the position

1. Scheduling meetings/workshops with stakeholders/provinces and do necessary arrangements.
2. Provide support to office staff in office management (appointments/meetings, record keeping,
communications and dispatch/receiving of letters / contracts / agreements, etc).
3. Responsible for informing participants of workshops, seminars and meetings in coordination
with program, administration and finance units.
4. Receive and welcome all guests/visitors and direct them to the concerned staff;
5. Handle incoming and outgoing telephone calls, mail, faxes, etc and maintain an updated
telephone index and revise it as and when required;
6. Keep an updated record of calls being made from Islamabad Office and ensure that these
calls are properly charged to the respective projects/units; share proper reporting/ statements/
monitoring, etc with the supervisor;
7. Ensure that messages are communicated effectively and reached down correctively;
8. Ensure proper filling of all correspondence and important documents on assigned subjects
9. Assist in providing cab services to all Islamabad Office staff and guests;
10. Handle TCS/Mail charges and all its modalities;
11. Provide secretarial services to the CR and PM TBTTP, as and when required;
12. Maintain up to date list of files, contacts and reports.
13. Liaison with Central HR Unit, Administration and Finance personnel on routine matters.
14. Carry out any other relevant tasks as required and mutually agreed with the line
manager/supervisor(s).