Project Clerk for HEART (4 positions)

Office/Unit/Project Description

UNDP is committed to achieving workforce diversity in termsof gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The United Nations Development Programme UNDP Indonesia Country Programme2021-2025 developed in partnership with the Indonesian Government addresses the unfinished business of the Millennium Development Goals and support national efforts to advance the 2030 Sustainable Development Agenda.

UNDP Indonesia’s portfolio which related to health procurement and supply chain management on MoH priority program such as AIDS, Tuberculosis, Malaria (ATM) and immunization. UNDP Indonesia conducts procurement process and provides recommendation to donors and government to improve procurement management. UNDP also involved on consultation meetings regarding on procurement and supply chain challenges for ATM related to the Global Fund Programme.

Procurement of HIV medicines during Covid-19 pandemic occurs production and delivery delays and decreased of budget allocation for HIV to funds Covid-19 response. This situation impacted to implementation of the HIV program to achieve ARV treatment improvement. Efforts on PrEP have been made to kick-start a small pilot on PrEP under GF grant period 2018-2020. However, implementation has been hampered by political and policy barriers. The Following WHO recommendations, TLD will be phased in as the first-line ART drug of choice for newly diagnosed patients beginning in DKI Jakarta in late 2020, followed by provinces on the islands of Java and Bali and culminating with all provinces making the transition by the end of 2021. MOH has committed to expand MMD in the next Global Fund grant for 2021-2023. Targets have been set to increase MMD coverage from 30 percent in 2021 to 40 percent in 2022 and 60 percent in 2023. However, there is no formal policy for MMD. UNDP in 2020 implemented assessment of procurement and supply chain management for HIV and will follow up to provide technical assistance to MoH to improve procurement and chain management of essential HIV prevention and treatment commodities especially during COVID19 pandemic.

UNDP will work with WHO and UNAIDS, MoH and related government agencies on PrEP preparation, transition to TLD and adopt MMD policy through conduct policy advocacy activities in the country’s decentralized health system.

As part of the global Covid-19 response, UNDP will strongly support the government of Indonesia to strengthen the national procurement and supply chain management in pandemic situation. Our support includes health products procurement services including for HIV/AIDS especially, for emergency response and supply chain management technical assistant

To this end, this Project Clerk will support UNDP Health Governance Project and will be technically supervised by the Project Manager in the Health Governance Cluster and will collaborating with other teams in Health Governance Cluster and the Democratic Governance and Poverty Reduction (DGPRU).

Scope of Work

1)   Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
•   Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
•   Implement project standard operating procedures in line with the government and UNDP’s regulations;

2)   Support to the effective reporting on progress of project implementation
•   Support Project Management Unit (PMU) and project team for administrative and office coordination in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
•   Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timelymanner;
•   To provide administrative support and accurate data collection for preparation of results-oriented progress reports.

3)   Provides administrative support to the Project Management Unit focusing on achievement of the following results:
•   Support Project Management Unit (PMU) and project team for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. request for payment, recruitment and appointment of personnel, travel arrangements, event arrangements,  cash distributions (direct cash or by transfer), training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, VAT exemption, asset management, etc.
•   Effective administration of general office matters such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
•   Effective implementation of operations policies for gender sensitive approach at the project level
•   Keep records of project expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the Project Manager, Project Associate or Budget Management Associate;
•   Ensure that project funds are used in compliance with the Project Document and financial rules and procedures;

4)   Support strategic partnerships, communication and support to the implementation of resource mobilization
•   Support Project Management Unit (PMU) and project team in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
•   In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for theproject.
•   Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level

5)   Supports knowledge building and knowledge sharing focusing on achievement of the following results:
•   Participation in the trainings for the operations/ projects staff.
•   Contributions to knowledge networks and communities of practice
•   Ensure active participation in the knowledge sharing in gender analysis and gendermainstreaming
•   mainstreaming

6)   The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
•   Human rights and gender equality is prioritized as an ethical principle within all actions;
•   Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
•   Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
•   Differentiated needs of women and men are considered;
•   Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier iscreated;
•   Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Institutional Arrangement

The direct supervisor of this activities is National Project Specialist for HEART. She/He will work closely with Project Management Unit HEART, project team (FMTA, BGSI, and other projects in HEART), operations units, and programme staff in the office to provide administrative, payment, procurement assistance

Competencies

Cross-Functional & Technical competencies 

Minimum Qualifications of the Successful NPSA