Provincial Project Coordinator (NPSA9)

The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and in its National Determined Contribution to monitor changes in glacier volumes and related GLOFs. Flood hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan needs financial support from international donors. As a result, it has secured GCF resources to upscale ongoing initiatives on early warning systems and small, locally sourced infrastructure to protect communities from GLOF risks. The interventions proposed for scale-up by this project will be based on activities implemented in two districts that have demonstrated success. In these districts engineering structures like gabion walls have been constructed and automatic weather stations, rain gauges and discharge equipment have been installed. Rural communities receiving this support were able to avoid human and material losses from GLOF events. The proposed GCF project will expand coverage of interventions to fifteen districts in the Khyber Pakhtunkhwa and Gilgit-Baltistan provinces. It will strengthen the technical capacity of sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes. 

Under supervision of the National Project Manager (NPM), the Provincial Project Coordinator (PPC) has the authority to run the project activities in the province on a day-to-day basis as per the approved Project Document and Workplans. The Provincial Project Coordinator is responsible for day-to-day management and decision-making for the provincial part of the project. The Project Provincial Coordinator’s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost. 

 The Provincial Project Coordinator (PPC) works in close coordination with all provincial stakeholders and partners to ensure consistent service delivery complying with UNDP rules and donor’s requirements.

• Ensuring effective initiation of the project, work-planning and operational launch of project activities in the respective province.
• Effective implementation of the project at provincial level, achieving project milestones and deliverables in a timely manner and at a specified cost as approved under project document. 
• Facilitating National Project Manager in operational closure of the project
• Ensure effective coordination with the provincial stakeholders and partners.

Specific duties and responsibilities of the position will include:      

Ensuring effective initiation of the project, work-planning and operational launch of project activities in the respective province 

• Effectively coordinate implementation of the project activities in province, including monitoring and quality assessment of activities as per quarterly workplans.
• Responsible for day-to-day management, administration and decision-making of the project activities at provincial and field level.
• Oversees planning process for the project at provincial level and ensures its implementation in accordance with the signed project document.
• Liaise with NPM and ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.
• Manage the realization of project outputs through activities at field and provincial level.
• Ensures that project contributes to the promotion of gender equality by reaching, involving, and benefiting both women and men in its activities (gender mainstreaming).
• Provide direction and guidance to provincial and field project team(s) and responsible party (is).
• Identify and obtain any support and advice from NPM required for the management, planning and control of the project at local and provincial level.
• Liaise with the project provincial partners, suppliers and beneficiaries as/when needed.
• Prepare timely reports of project progress in line with UNDP and donor requirements. 
• Perform other duties related as assigned by the NPM under the scope of works of the project as/when required.

Effective implementation of the project at provincial level, achieving project milestones and deliverables in a timely manner and at a specified cost as approved under project document.

• Plan the provincial activities of the project and monitor progress against the initial quality criteria as outlined in the project document with close coordination and guidance from NPM.
• Mobilize goods and services to initiate activities at provincial level in close coordination with NPM, including drafting TORs and work specifications.
• Implement Monitoring and evaluation tools and techniques in all interventions at provincial level under approved M&E framework.
• Manage and monitor the project risks at provincial level, submit new risks to the NPM for consideration and decision if required; update the status of these risks by maintaining the Provincial Project Risks Log.
• Reconcile provincial expenditures with Federal PMU for quarterly Combined Delivery Report.
• Timely preparation of quarterly and annual progress review reports, monthly financial reconciliation, work plans, expenditure plans and advance budget requests with timely submission to the Project Management Unit
• Identification of project implementation problems and conflict at provincial level and propose their possible resolutions.
• Be responsible for managing issues and requests for change by maintaining an Issues Log for interventions in respective province.
• Monitors the implementation of provincial project components, analyses problems that hamper their implementation and takes appropriate measures to ensure timely delivery of required inputs and achievement of results.
• Extend facilitation to NPM for advocacy and mass media outreach activities, writing of success stories, newspapers coverage, PR campaigns etc.
• Organize workshops, seminars and round tables to introduce project outputs to all provincial stakeholders involved.

Facilitating operational closure of the Project

• Ensure proper operational, financial and programmatic closure at the provincial level.
• Prepare Final Provincial Progress Reports to be submitted to the National Project Manager to incorporate in Final Project Report.
• Identify provincial follow-on actions and submit them for consideration to the National Project Manager. 
• Manage the transfer of project deliverables, assets, documents, files, equipment and materials to provincial beneficiaries.
• Reconcile provincial expenditures with Federal PMU for final Combined Delivery Report for signature by UNDP and the Implementing Partner.