Project Financial Assistant (SB-3 Peg1)

OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: Almaty

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Culture

Type of contract : Non Staff

Level : Level 3

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 10-JUN-2023

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall supervision and functional authority of the Director of UNESCO Almaty Office and the direct supervision of the National Programme Officer for Culture, the incumbent shall provide assistance with the implementation of UNESCO / European Union Project “Silk Roads Heritage Corridors in Central Asia– International Dimension of the European Year of Cultural Heritage”.

Long Description

In particular, the incumbent shall perform the following functions:
1. Contribute to the implementation of Project activities:

• Assist in the documentation and reporting: research, locate, compile, review and update information and data used in the development of documents, work plans and budgets; process data in/from automated systems in order to support preparation of regular and budgetary/financial updates, report on programme delivery, statistics and/or projections for use and scrutiny by the supervisor.
• Support the organization and set up meetings, events, workshops organized in the framework of the Project.

 

2. Contribute to Project administration:

• Assist with Project logistics (including contract and travel arrangements)*.
•  Assist in preparing all administrative and financial information pertaining to the Project.
• Draft financial-administrative documentation; initiate administrative procedures and ensure follow-up; review requests for payments against contractual obligations, and provide information on payment status and remaining obligations to supervisor.

 

3. Contribute to maintaining relations with Project partners:

• Facilitate contacts with UNESCO's partners and UN organizations: draft correspondence, answer queries. Liaise with other UNESCO Field Offices and HQ services as needed for the implementation of the Project.
•  Liaise with National Commissions, national partners and Headquarters on administrative and finance matters, as requested.

 

4. Contribute to the preparation of publications, translations, records, meetings and outreach efforts:

• Assist in providing inputs for publications, presentations, briefings, speeches and missions, including outreach materials, as needed.

 

5. Undertake any other tasks or assignments necessary for the successful implementation of the Project.

Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Education

• Completed higher education degree in management, finances, administration or another related field.

 

Work Experience

• Minimum 3 years of relevant work experience in programme support, financial, and/or administrative service acquired at the national or international level, preferably in UN System and/or European Union.
• Experience in handling web-based management systems.
   

Skills/Competencies

• Ability to work as part of a team, to take initiative and to provide quality and timely support and services. Work in a team in a multicultural environment.
• Good interpersonal and communication skills, including ability to draft correspondence and correct documents.
• Good organizational, coordination and filing skills.
• Ability to interpret rules and manage priorities in order to meet tight deadlines.
• Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
• Good ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint etc.).

Languages

• Excellent knowledge of English and Russian

DESIRABLE QUALIFICATIONS

Education
• Specialized training/certification in secretarial, administrative or related fields.
 

Work Experience
• Experience in the UN System, European Union or an international organization.
 

Languages
• Knowledge of Kazakh.

BENEFITS AND ENTITLEMENTS

Salary: *512,512 KZT monthly (including 10% for pension and 5% for medical insurance)
(*subject to change in case of changes in UNESCO Almaty SC salary scale)

• UNESCO's salaries are paid in local currency (Kazakh tenge).
• Other benefits include: 2.5 days annual leave for each completed month of service, 5% for medical insurance and 10% for pension plan are included into the monthly salary.
• Please note that UNESCO is a non-smoking Organization.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.