Programme Associate

Details

Mission and objectives

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security. UN Women Iraq Country Office (ICO) main office is based in Baghdad, and a suboffice is in Erbil. ICO aims to strengthen the UN response in addressing priorities for gender equality and women empowerment by developing and implementing innovative approaches and supporting governments and civil society organizations. ICO programming focuses on four main strategic goals, including women political participation, humanitarian action, economic empowerment, and Women, Peace, and Security (WPS). UN Women ICO is adopting an innovative approach to implementing its projects and activities aligned with the global action plan and parallel with its strategic notes.

Context

• As an active UN women team member, efficient, timely, responsive, client-friendly and high-quality support rendered to Un Women and its beneficiaries in the accomplishment of her/his functions, including: • Timely and accurate support to events, workshops, and missions. • Full compliance of administrative activities with UN Women rules, regulations, policies, and procedures. • Timely recording of overall programme unit finances. • Timely and accurate tracking of data for ICO management and donor purposes. • Demonstrated ability to work in a team and cooperatively and productively both with internal and external colleagues. • Good communication skills and Quality maintenance of internal systems. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Task description

Within the delegated authority and under the supervision of Programme Management Specialist or his/her designated mandated representative(s), the UN Volunteer Programme Associate will: 1. Provide administrative and logistical support to the formulation and management of programmes • Provide administrative support in preparing programme work plans, budgets, and proposals on programme implementation arrangements. • Provide technical guidance to the ICO and executing agencies on standard delivery and reporting of programme-supported activities and extend to include financial reporting. • Prepare information for audit programmes/ projects and support implementing audit recommendations. • Review programme data from programmes/ projects for the ICO website. • Identify sources and gather and compile data and information to prepare documents, guidelines, speeches, and position papers. T. +49 (0) 228-815 2000 F. +49 (0) 228-815 2001 A. Platz der Vereinten Nationen 1, 53113 Bonn, Germany W. www.unv.org The United Nations Volunteers (UNV) programme is administered by the United Nations Development Programme (UNDP). 3 2. Provide administrative support to the financial management of the Programme Unit • Create projects in Quantum, prepare budget revisions, revise project awards and status, and determine unutilized funds and a project's operational and financial close. • Provide administrative support in monitoring budget preparation and the finances of programmes/projects, including finalizing FACE forms. • Review financial reports; prepare non-PO vouchers for development projects. • Process payment for consultants. • Maintain internal expenditures control system. • Create requisitions in Quantum for development projects; register good receipts in the system. • Assist in the preparation and follow-up of cost-recovery bills in Quantum 3. Provide administrative support to the Programme Unit • Undertake all logistical, administrative, and financial arrangements for the organization for meetings, workshops, events, and missions. • Make travel arrangements for the Programme Team, including travel requisitions and claims. • Prepare public information materials and briefing packets. • Assemble briefing materials and prepare power-point and other presentations. • Provide guidance and training to Programme Assistants as needed. 4. Provide administrative support to resource mobilization • Prepare cost-sharing and other agreements; follow up on contributions within the ICO resource mobilization efforts. • Organize, compile, and process information from donors, ICO, and programme team as inputs to various databases and documents. 5. Facilitation of knowledge-building and knowledge sharing • Provide administrative support synthesis of lessons learned and best practices related to programme management. • Provide administrative support to organize training for the office staff and partners on the programme and operations-related issues. Performs other official duties and tasks which the Programme Management Specialist and office management may request.