| CTG overview |
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more
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| Overview of position |
hese jobs are found in Our client warehouses. . Job holders are exposed to all phases of the warehouse operations and work with minimum supervision. They may provide supervision and on-the-job training to other warehouse staff. |
| Role objectives |
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards. Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements. Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements. Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making. Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with Our client established procedures and authorization received from the supervisor. Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following Our client warehouse standards. Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.
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| Project reporting |
Job holders report to the Warehouse Management Assistant/Associate or the designate
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| Key competencies |
Leads by Example with Integrity |
Upholds Our clients values, principles, and standards
Demonstrates the Our clients values, principles and standards
Respects others and values diversity
Values diversity using respectful and inclusive language
Stays focused and calm under pressure
Stays focused and calm when under pressure
Demonstrates humility and a willingness to learn
Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop
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Drives Results and Delivers on Commitments |
Delivers results for maximum impact
Is accountable for the delivery of results
Delegates appropriately
Seeks guidance and support where needed
Adapts readily to change
Adapts readily to change adjusting work as needed
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Fosters Inclusive and Collaborative |
Is inclusive and collaborative
Promotes teamwork by sharing ideas and openly raising issues
Gives timely and constructive feedback
Gives timely and constructive feedback to others
Builds and shares new perspectives
Listens attentively to others and shares views
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Applies Strategic Thinking |
Communicates and fulfils Our clientss vision
Embraces Our clients’s vision and how it impacts their role
Embraces curiosity and new ways of doing things
Shows curiosity and implements new ways of doing things when relevant
Analyses and evaluates data
Gathers data and shares knowledge to inform team activities
Considers the impact of decisions
Asks questions to understand the impact of decisions for their objectives
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Builds and Maintains Sustainable Partnerships |
Builds partnerships
Acts professionally with external partners
Collaborates to deliver common objectives
Works together with partners to deliver common goals
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| Team management |
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| Further information |
FUNCTIONAL CAPABILITIES:
Capability Name
Supply Chain Management and Optimization
Planning, Project & Resource Management
Information Management & Reporting
Market Analysis, Contracting and Operational Execution
Warehouse and Inventory Management
Technical Assistance and Coordination
Description of the behaviour expected for the proficiency level
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Ability to collect and collate necessary information to enable our client to make informed operational decisions.
Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage our client’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
Experience using logistics databases to extract routine reports. Experience in managing warehouses with food and NFIs. Experience in managing inventories. Experience in processing invoices.
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Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
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