Org. Setting and Reporting

This position is located in the Office of the Director (DO), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the overall guidance of the Director of the Division for Operations (DO), and the direct supervision of the Deputy Director of DO.

For more information on UNODC, please visit our website: www.unodc.org.

Responsibilities

The Office of the Director is responsible for providing support and advice to the Director of the Division for Operations in matters related to the financial, administrative and human resources management of the Division’s offices at field and headquarter locations. The Office of the Director also carries out coordinating and cross-cutting functions and provides guidance and advice on strategies and processes for consistent delivery of technical assistance and management of UNODC field operations. Under the direct supervision of the Deputy Director, the Programme Officer (Management Support) will be responsible for the following specific duties:

• Conduct complex financial information/data analysis of UNODC field operations and prepare reports to facilitate management decision-making; identify problems and issues to be addressed and develop proposals.
• Ensure review and oversight of programmes and projects and be the director’s level focal person for the Programme Review Committee (PRC) and the Umoja IPMR (Integrated Planning, Management and Reporting) system; including advice to programme managers at headquarters and field on programme development, monitoring and reporting.
• Coordinate activities related to corporate planning and reporting (programme budget preparation and submissions, UNODC Strategy, Senior Managers’ Compacts, Division’s programme performance and workplan reporting; financial statements, etc.) and prepare related documents/reports; review, analyse and finalize budget proposals.
• Monitor budget implementation and review post management reports regularly to ensure compatibility with programme priorities and objectives, taking into account the most effective use of resources; identify deviations from plans, initiate corrective actions and ensure follow-ups; identify areas of potential savings or overruns and make recommendations to management; act as Certifying Officer under Financial Rule 110.4; be focal person for divisional Regular Budget management.
• Support coordination of inputs and responses to the Office of Internal Oversight Services, the Board of Auditors, the Joint Inspection Unit and other oversight bodies and draft consolidated and consistent replies for management approval; monitor the implementation of audit and evaluation recommendations relating to the work of the Division at headquarters as well as in the field.
• Act as alternate focal point for Enterprise Risk Management (ERM). In this context, provide guidance to Field Offices and DO sections to prepare Risk Register and related Treatment and Response Plans; participate in the periodic meetings of ERM focal points, prepare DO input for ERM reports.
• Coordinate and draft inputs for the preparation of various consolidated reports to the Commission on Narcotic Drugs (CND), the Commission on Crime Prevention and Criminal Justice (CCPCJ), Economic and Social Council (ECOSOC) and the General Assembly (GA) and other legislative and technical bodies.
• Provide advice and guidance on complex budgetary, financial and human resource management issues; provide proposals for improvements in workflow and delegation of authority.
• Participate and represent the Division in inter-divisional task forces and meetings on budgetary, human resources, administrative and operational issues.
• Act as focal point for the Division on various matters related to the Integrated Planning, Management and Reporting (IPMR) system in Umoja, UN reform, inter-agency cooperation and other areas as required.
• Guide and supervise staff and temporary personnel of the section in their work areas and provide advice to Division colleagues on administrative and budgetary matters.
• Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Support Division for Operations’ Deputy Director in monitoring overall performance management.
• Support in preparing/compiling strategic DO documents for senior management as required and other related tasks.
• Perform other work-related duties as required.

Competencies

• Professionalism: Has knowledge and understanding of concepts, practices and approaches relevant to programme development, management and implementation. Has knowledge of United Nations programmes, policies and guidelines, including financial rules and regulations, staffing rules and procedures. Has knowledge of international cooperation as well as knowledge of UNODC’s work and mandates. Demonstrates ability to contribute effectively to analytical assessment and strategy formulation in areas related to programming and technical assistance activities. Has proven conceptual, analytical and evaluative skills; has the ability to conduct independent research and analysis, identify issues, resolve problems, formulate options, arrive at conclusions and make sound recommendations. Is able to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Has ability to analyse and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, or a related field, is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible professional experience in project or programme development, management, technical cooperation, financial management, administration, or related area is required.

At least three years of relevant work experience implementing projects in developing countries is required.

Work experience with an ERP system (for example SAP/Umoja) and an Integrated Planning, Management and Reporting (IPMR) system is desirable.

Work experience with organizational management and processes is desirable.

Experience within the United Nations system or similar international organizations is desirable.

Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

• Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 March 2023, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, Chad, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Myanmar, Namibia, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

• Vienna is classified in the H category and as a family duty station.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.