Finance Team Assistant
- Organization: UNIDO - United Nations Industrial Development Organization
- Location: Vienna
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
- Administrative support
- Banking and Finance
- Closing Date: Closed
Requisition ID: 2262
Grade : SB2 - Local support
Duty Station : UNIDO HQ, Vienna Austria
Category: Local Support Personnel
Type of job Posting: Internal and External
Employment Type: NonStaff-Regular
Duration: 3 months (with the possibility of extension)
Application deadline: 30-May-2023
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible.
Female candidates are particularly encouraged to apply.
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.
Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.
The Department of Finance (CMO/FIN) enables the Organization to achieve its business and strategic goals through the provision of financial services, including financial control functions at UNIDO Headquarters and in the Field. Aiming to ensure and maintain the financial integrity of the Organization, the Department develops, maintains and operates policies, systems and tools to facilitate the effective management of the financial resources at the disposal of the Organization. The services provided include budgeting, financial control, financial planning, management of both budgetary and extra-budgetary financial resources; cash management and treasury operations; determination, management and reporting of assessed contributions; receipts and disbursements of funds, including payroll operation for Headquarters and Field staff; financial management of technical cooperation services; and accounting and reporting for both budgetary and extra budgetary activities of the Organization.
It reviews and implements improvements to the ERP processes to improve efficiency and internal operations. In addition, the Department acts as the focal point for interaction with the external auditors and operates the audit support system. It also liaises with Member States, policymaking organs and other strategic partners on financial matters.
The Accounts, Payments and Treasury Division (CMO/FIN/APT) provides effective and efficient systems for accounting, payroll, invoice processing, travel advance and expense report processing, billing, accounts receivable and payable operations as well as cash and investment management.
Content and methodology of the supervision: The Finance Assistant’s assignment will be task driven. The work plan will be prepared by the Unit Chief. The plan will be updated periodically. Guidance will be provided on daily work outputs and they are constantly monitored against tasks assigned and actually achieved.
1. Verifies and processes consultants payroll:
- Inputs financial data in the payroll system, namely, advances, recoveries, overtime, etc.
- Validation of banking details entered by staff via ESS including entering of bank details in case of no or limited access to ESS.
- Reviews computer production runs for completeness and correctness of entitlements and initiate corrective actions as necessary.
- Searches background information for preparing responses to queries from staff and others on payroll-related issues
2. Verifies and processes regular payroll:
- Calculates and Processing process of manual payments such as settling-in grant, education grants, lump-sum option in lieu of removal/shipment, appendix D compensation payments. Ensure the completeness and accuracy of supporting documents and are in accordance with the relevant regulations, rules, administrative and financial instructions.
- Prepares monthly salary payments to ad-hoc hourly workers. Reconciliation and process remittances such as parking fees, staff union dues, staff welfare fund.
3. Reconciles and clears payroll clearing account
- Reconciles and clears payroll clearing account (incl. recoveries, remittances to institutions, etc…).
- Process Vendor payments as back-up for payments team
- Respond audit inquiries and provides supporting documents
- Other tasks as assigned by Unit Chief
MINIMUM ORGANIZATIONAL REQUIREMENTS
Education: Completed secondary education in subjects such as finance, accounting, commerce or other related subjects.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree orequivalent diploma and/or master’s degree), in a relevant field to the post.
Technical and Functional Experience: At least three (3) years relevant work-experience in finance, accounting, or related field. Experience in finance and accounting with good knowledge of ERP systems, such as SAP (travel module) and, experience with travel entitlements at international organizations are desirable. Knowledge of IT applications querying and reporting solutions is an asset.
Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable.
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside.
Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.
Visit the UNIDO website for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: email@example.com
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