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Procurement Specialist (Retainer)

Freetown

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Freetown
  • Grade: Mid level - LICA-10, Local Individual Contractors Agreement
  • Occupational Groups:
    • Procurement
    • Documentation and Information Management
  • Closing Date: 2023-05-23
Job categories Procurement
Vacancy code VA/2023/B5317/25989
Department/office AFR, GHMCO, Sierra Leone
Duty station Freetown, Sierra Leone
Contract type Local ICA Specialist
Contract level LICA Specialist-10
Duration Open-ended
Application period 09-May-2023 to 23-May-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Functions / Key Results Expected
S/he must be able apply with a great degree of autonomy the below duties and responsibilities of the project success criteria:

  1. Development and Implementation of  procurement strategies 

  2. Management of procurement processes

  3. Implementation of sourcing strategy and e-procurement tools

  4. Facilitation of knowledge building and knowledge sharing
1. Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:

  • Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.


  • Provision of supply-market intelligence and analysis. 


  • Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:


  • Expertise in market intelligence matched to business requirements;

  • Optimal Stakeholder management principles;

  • Sustainability criteria;

  • Appropriate work processes to individual cases.


  • implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
2. Manage and guide  procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures: 

  • Sustainability embedded in the procurement process.


  • Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.

  • Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 

  • Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 

  • Implementation of Internal control system.

  • Elaboration of comments regarding project audit reports of the Business Units, when necessary.
3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.


  • Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

4. Knowledge building and Knowledge sharing 

  • Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.

  • Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

Impact of Results 

The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations.  Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Education/Experience/Language requirements

A. Education 
  • Advanced University Degree in Procurement, Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics, Pharmacy or other relevant disciplines is required.
  • Bachelor’s Degree / A First Level University Degree in Procurement, Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics, Pharmacy or other relevant disciplines with an additional two (2) years of relevant work experience may be accepted in lieu of an Advanced University Degree.


B. Work Experience 
  • A minimum of five (5) years’ professional experience in Public Procurement at the International or National level is required.
  • Within the five years experience, three (3)  years must be in advisory, implementing procurement policies and procedures in delivering a range of complex procurement programmes and services.
  • Knowledge of UN/ /UNOPS Procurement Rules and          Regulations is a distinct advantage.
  • Experience in working with a range of stakeholders in developing and developed countries. 
  • Personnel supervisory experience in procurement is an added advantage.
  • Some experience in UN system organizations, preferably in a developing country, is desirable.
  • Experience in the use of google software packages (Google Doc, Sheets and Slides) and experience in handling web-based management systems is an added advantage
Certification:
For Candidates who do not have a degree in Procurement of Supply  Chain Management, Chartered Institute of Supply and Management (CIPS) or similar International Certification, is a distinct advantage.

Language Requirements:                     Fluency in written, reading and spoken English is required
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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