PROJECT ASSISTANT (BUSINESS AND HUMAN RIGHT)

Jakarta

Organization: UNDP - United Nations Development Programme
Location: Jakarta
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Human Rights
- Project and Programme Management
- Sustainable Business Development
Closing Date: 2023-05-23

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

Business and Human Rights (B+HR) is a global initiative part of UNDP’s Global Programmeon Rule of Law Security and Human Rights (Phase IV). It aims at supporting the implementation of the UN Guiding Principles on Business and Human Rights (UNGPs) as a means to address business-related risks and adverse impacts through interventions at global, regional and country level.

As a part of a wider effort to reduce its risk profile and address systemic rights abuses in some value chains, Indonesiahas embarked on work to develop a NationalStrategy on Businessand Human Rights (NS-BHR). Currently, this important policy document, aligned with the UNGPs, is being developed under the guidance of the Indonesian Ministry of Law and Human Rights with key ministries, civil society organizations (CSOs) and business associations formed as the Task Force to further finalize and implement the National Strategy.

The B+HR program also produces guidance to companies as they address COVID-19 related human rights risks in their supply chains. Several trainings for Indonesian business on human rights due diligence and COVID-19 have already been conducted, with significant levelsof interest. For more details of UNDP B+HR program please visit:https://bizhumanrights.asia-pacific.undp.org

Under the overall guidance of the Business and Human Rights Specialist, the Project Assistant for B+HR provides an effective project support services ensuring high quality of work, ensures accurate monitoring and evaluation data, timely and properly recorded/documented service delivery within the management and operations (finance, assets management, administration, procurement, human resources/HR) of the B+HR projects at national level,and implementation of project activities in accordance with UNDP rules and regulations, and awareness-raising, capacity building and advocacy activities in national and subnational level.

Duties and Responsibilities

Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results

Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
Reviews project documents for completeness and compliance with relevant rulesand procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Implement project standard operating procedures in line with the government and UNDP’s regulations.

Support to the effective reporting on progress of project implementation

Support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner.

To provide administrative support for preparation of results oriented progress reports.

Provide administrative support to the Project Management Unit focusing on achievement of the following results:

Support the collaboration of project team to design and conduct internal evaluation, and survey, be part of its implementation which include facilitating participatory evaluation with key stakeholders, assist in the analysis process and completion of the project.
Assist and support B+HR Projects in advising the project team based on the research results for enhancing the project effectiveness as well as provide technical advice and support.
Assist and support B+HR Projects in developing progress and annual report to Donors and UNDP.
Assist and support B+HR Projects in updating progress of output, activities, and risk in Quantum System.

Provides communications supportto the Project Management unit focusing on achievement of the following results:

Provide support to B+HR Projectsand work closelywith Communications Unit to developand compliance of functionspecific documentation (e.g., drafting and editing social media posts, Individuals bi-annual newsletter, publication copies, digital, and hard-copy appeals, articles etc.), as required.
Assist B+HR Projects in preparing project events related with promotional, advocacy and awareness raising materials, including to collectand compile significant information and evident from project implementation processes and results as main sources for developing communication materials.

Support in updating database of B+HR Projects with relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project. Monitor and evaluate the use and effectiveness of media materialsand share results and findings.
Provide support to conduct media tracking, to collect and cluster news and/or articlesrelated to the project to supplement the project report.
Support to review project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Conceive and draft of files, graphics, and/or illustrations for visual media, including web, social media, and print

Support strategic partnerships, communication and supportto the implementation of resource mobilization

Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepenstakeholder knowledge and buy-in to the project,and resource mobilization for the project.
Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level

Supports knowledge buildingand knowledge sharingfocusing on achievement of the following results:

Participation in the trainings for the operations/projects staff.
Contributions to knowledge networks and communities of practice.
Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

Human rights and gender equality is prioritized as an ethical principle within all actions.
Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP.”
Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
Differentiated needs of women and men are considered.
Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Institutional Arrangement

Under the overall guidance of the Business and Human Rights Specialist for B+HR Projects, the Project Assistant provides project support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. The organigram in Annex shows the position of this function within the office and unit structure.

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business management	Digital Awareness and Literacy	Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business management	Working with Evidence and Data	Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate Channels
2030 agenda-people	Gender	Gender mainstreaming
Administration and operations	Documents and records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Administration and operations	Events management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Required Skills and Experience

Min. Academic Education	High school would be minimum requirement. Bachelor’s Degree in Social Sciences, Political Sciences, Public Policy, Communications, Business and Administration, or area related to International Development, or relevant fields would be highly desirable.
Min. years of relevant Work experience	Minimum 4 years of relevant experience for candidate with High school or minimum of 1 year of experience for candidate with Bachelor Degree Relevant experience in project activities and implementation would be necessary
Required skills	Good inter-personal and communications skills Ability to work in a team Ability in providing monitoring, evaluation and reporting Familiar with Quantum System and IATI Dashboard
Desired skills in addition to the competencies covered in the Competencies section	Experience in quantitative research with experience of projection modelling is a strong asset, and qualitative and participatory research as additional asset. Experience in working with national and subnational, development agencies, and or international agencies in business and human rights, and research would be preferrable. Experience in preparing project reports on research design, progress and results. Demonstrated familiarity with UNDP development projects in Indonesia is an advantage. Knowledge of and experience in supporting administration of UNDP projects will be highly desirable.
Required Language(s) (at working level)	Fluency in English and Bahasa Indonesia in both writing and speaking
Professional Certificates	N/A

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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