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National Project Administrative Assistant

Riyadh

  • Organization: UNDP - United Nations Development Programme
  • Location: Riyadh
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2023-05-24
Background

The Ministry of Environment, Water, and Agriculture (MEWA) has the mandate to supervise the water sector and manage and protect the natural water resources of the Kingdom. To carry out this mandate, the ministry has completed many water resources studies, prepared then National Water Strategy (NWS) and related water regulations, and initiated a comprehensive Integrated Water Resources Management (IWRM) plan along with other initiatives that ensure sustainability of water resources and high quality of water supply. The United Nations Development Program (UNDP) has an agreement with MEWA to provide MEWA with technical assistance in its capacity development to carry out its mandate.

The UNDP is looking for a qualified and competent national project administrative assistant to Assist the UNDP project team at MEWA.


Duties and Responsibilities

The Administration Assistant shall be responsible for supporting the UNDP project management in MEWA to successfully manage the project in all aspects. 

The key areas of work and responsibilities under this TOR include:

  • Organizing the project management information.
  • Participate in preparing and documenting monthly financial project reports.
  • Preparing and maintaining project human resources data and time sheets.
  • Preparing and maintaining project assets database. 
  • Keeping the project information up to date.
  • Managing the project information flow. 
  • Coordinating and facilitating communication for the Project Management Team. 
  • Coordinating Project meetings.
  • Maintaining project management information archives and database. 
  • Coordinating Project events. 
  • Providing support on any aspects requested by the Project Management Team.

 

Institutional Arrangement

The Editor shall report to the UNDP CTA and DRR and should regularly (as decided by UNDP project management) provide him with written reports on his/her work progress.  
 

Competencies

Core

Achieve Results:               

  • LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:         

  • LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously:       

  • LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:          

  • LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 

Act with Determination:               

  • LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:       

  • LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: 

  • LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

Environment     

Professionalism 

  • Shows pride and confidence in work and in achievements, and demonstrates professional competence in his/her work area. 
  • Shows high level in meeting commitments, observing deadlines and achieving results. 
  • Is motivated by professional rather than personal concerns. 
  • Shows persistence when faced with difficult problems or challenges. 
  • Is not aggressive in stressful situations. 

Environment      

Planning& Organizing    

  • Develops clear goals that are consistent with agreed strategies. 
  • Identify priority activities and assignments, and adjusts as required.
  • Allocates appropriate amount of time and resources for completing work 
  • Foresees risks and allows for contingencies when planning 
  • Monitors and adjusts plans and actions as necessary. 
  • Uses time efficiently. 
Required Skills and Experience
 

Min. Education requirements      

  • Bachelor’s degree in public administration or equivalent Degree

Min. years of relevant work experience   

  • 2 years of work as an Administration Assistance 

Required skills   

  • Communication 
  • Teamwork 

Desired skills in addition to the competencies covered in the Competencies section            

  • Leading by Example

Required Language(s)     

  • Arabic and an Acceptable level of English
 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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