HIV/AIDS Programme Officer

Details

Mission and objectives

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in the country and to carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return of displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. (http://www.un.org/en/peacekeeping/missions/minusma).

Context

The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political process in that country and carry out a number of security-related tasks. The Mission has been asked to support the transitional authorities of Mali in the stabilization of the country and implementation of the transitional roadmap, focusing on major population centers and lines of communication, protecting civilians, human rights monitoring, the creation of conditions for the provision of humanitarian assistance and the return to displaced persons, the extension of State authority and the preparation of free, inclusive and peaceful elections. (http://www.un.org/en/peacekeeping/missions/minusma/

Task description

Under the direct supervision of Chief HIV/AIDS Officer , the UN Volunteer will undertake the following tasks: • Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval; • Compiles, summarizes, and presents basic information/data on HIV/AIDS programmes/project and related topics or issues; • Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval; • Prepares budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system; • Serves as focal point for administrative coordination of HIV/AIDS programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtains necessary clearances, processes and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. • Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management; • Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. • Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, etc. • Assists with organizing and delivering orientation training for mission personnel and national uniformed personnel on HIV-related policies, protocols and procedures of the UN and peacekeeping missions, and undertakes on-the-job training activities, both internally and externally; • Performs any other related duties as may be assigned by the Chief HIV/AIDS Officer or delegated authority. When working with (including supervising) national staff or (non-)governmental counterparts, the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training. Furthermore, UN Volunteers are required to : • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/Expected Outputs: • Coordination of programme and project planning conducted and programme status monitored • Basic information/data on HIV/AIDS programmes/project compiled, summarized and presented effectively • Project documents, especially cost plans/budgets are reviewed for completeness and compliance with relevant rules and procedures • Weekly, Monthly, Quarterly, Annual and other related reports are drafted periodically • Support rendered in training or sensitization campaigns for specific target groups; • Meetings/workshops/seminars in HIV and AIDS are prepared; • Assisted in assessing, monitoring and evaluating training, e.g. conduct of baseline surveys and Knowledge, Attitude, Practice and Behavior (KAPB) among other studies, including identification of appropriate tools and approaches for such activities/exercises at Sector levels; • VCCT Services offered to target group when requested. • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed