Warehouse Assistant

Background/IRC Summary:  

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes, and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

Reporting to the warehouse Officer, the Warehouse Assistant is responsible for, with cooperation of warehouse officer, the efficient coordination and management of warehouse in Hasaka. As a part of the Supply Chain team in Hassaka, they must be able to provide services, whilst ensuring standard methodologies and maintaining audit-compliant records.

Responsibilities:

• Understand, implement, and maintain standard IRC inventory management policies and procedures.
• Manage receipts, handling, storage, release, and transportation of goods from warehouse Hassaka to distribution points.
• Coordinate with program teams to submit stock release requests in accordance with distribution plans.
• Involve requesters to conduct inspection at the time of consignments arrive at warehouse premises making sure that quality of goods match with the required criteria.
• Ensure that stocks related documentation is completed and assessable to official observers.
• Manage casual labor activities to load and off load shipments and prepare their payments for onward submission to finance.
• Prepare monthly stock reports making sure that closing balances are matched with bin card and stock card balances.
• Ensure correct stacking and turnover (FIFO/FEFO) procedures.
• Report damages and losses following documented procedures as outlined in inventory manual.
• Conduct physical stock taking on monthly basis and report any variation in stock.
• Ensure that stocks held available in balances are distributed before the end date of any awards.