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Associate External Relations Officer (P-2) (multiple)


  • Organization: CTBTO - Comprehensive Nuclear Test Ban Treaty
  • Location: Vienna
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: Closed
VA ID:  1742
Grade Level:  P-2
Division:  Legal and External Relations Division
Section:  External Relations and International Coo
Type of Appointment:  Fixed Term Appointment
Date of Issuance:   11/05/2023
Deadline for Applications:
Vacancy Reference VA290-1742-2023
Reporting Date: As soon as possible

Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.

Qualified female applicants and persons with disabilities are encouraged to apply.

 A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.

Organizational Background

The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.

Organizational Setting

This position is located in the External Relations, Protocol and International Cooperation Section of the Legal and External Relations Division (LEG).

Reporting Lines

Under the supervision of the Senior External Relations Officer, to:

Duties and Responsibilities

1. Assist the Executive Secretary, the Director of the Legal and External Relations Division and other senior staff in preparation for meetings with high-ranking governmental officials, participation in high-level multilateral conferences, and outreach missions;

2. Assist senior staff production of persuasive written analysis and concise reports on issues related to the Treaty and the work of the Organization, and assist in the preparation and implementation of action-oriented strategies on ways to address challenges and promote the universalization of the Treaty;

3. Establish productive professional working relationships with a wide-range of internal and external stakeholders relevant, and collaborate those stakeholders in the preparation of action-oriented briefing, background notes, speeches, presentations and reports for the Executive Secretary and senior staff;

4. Assist in liaising with assigned States Signatories, and non-signatories, as well as relevant regional and international intergovernmental organizations with the aim of promoting the goals of the Treaty and its entry into force universalization; prepare draft reports on meetings and ensure that follow-up action is taken; draft and format official correspondence with Permanent Missions and national authorities as necessary;  

5. Assist in coordination and management of major external facing events, including the biennial Science Diplomacy Symposium, Science and Technology Conference and other outreach activities, as well as CTBTO participation in other international forums;

6. Contribute to the planning and organization of further outreach activities of the Section with the aim of promoting the goals of the Treaty and its universalization;

7. When required, provide assistance in relation to protocol activities;

8. Perform other duties as assigned.


  • University degree in political science, international relations, including non-proliferation and disarmament, or a related field.

Work Experience and Qualifications

  • At least two years of relevant working experience in external relations or international cooperation, preferably part of which should have been at an international level; 
  • Experience in preparing analytical papers and reports on meetings and events;
  • Strong attention to detail and quality with a high degree of discretion and professionalism;
  • Good knowledge of Microsoft Office applications including the development of databases;
  • Ability to establish and maintain effective working relations with staff at all levels as well as with external counterparts and stakeholders in States Signatories and international organizations;
  • Experience in assisting senior officials in multilateral diplomacy is desirable;
  • Capacity to work simultaneously on a variety of issues and tasks independently, adjusting to priorities and achieving results with agreed objectives and deadlines.


  • Excellent written and oral communication skills in English are essential;
  • Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.


  • Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
  • Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
  • Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
  • Teamwork - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
  • Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
  • Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
  • Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
  • Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
  • Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.


CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.

Additional Information:

  • All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.
  • Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered
  • The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.
  • Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.
  • Candidates under serious consideration for selection will be subject to a reference-checking process.
This vacancy is now closed.
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