Project Assistant (Ukrainian and Russian speaking)

 BACKGROUND

Since 1933, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded at the request of Albert Einstein, the IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC UK

IRC UK were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC UK has grown rapidly and is now acknowledged for its high-quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender-based violence. IRC UK comprises approximately 160 staff. The IRC UK launched its first programme in the UK last year, working in partnership with local councils, to provide integration support to resettled refugees in Southeast England and has since expanded to providing education support to teachers and is now responding to arrivals from Ukraine.

The Purpose of the Role

The Project Assistant is responsible for assisting the Ukraine Response team with the implementation of the IRC’s Ukraine Response programming in the UK by providing administrative, language, stakeholder engagement and monitoring support.

The Project Assistant may also be asked to support the RISE (Refugee Integration Services in England) Project Manager with short term administrative tasks.

Key Working Relationships:

Position reports to Refugee Services Coordinator. Position works closely with the Refugee Employment Specialists and the RISE Project Manager.

KEY RESPONSIBILITIES:

Partner and client Engagement:
- Support partner engagement through management of enquiries via the Ukraine Response email inbox.

- Support participant engagement through management of enquiries via the Ukraine Response email inbox.

- Support participant engagement through arranging and facilitating online information sessions.

- Support participant engagement in Job Readiness Training by providing Refugee Employment Specialists with language support during enrolment process and during 1:1 client sessions.

Administrative and resource distribution:
- Lead in the organisation of graduation events including researching and liaising with venues and caterers, booking client travel, gathering necessary client documentation and planning agendas. 

- Support with logistics around face-to-face client activities planned by the Ukraine Response team including booking office space, arranging catering and booking client travel.

- Work closely with IRC Ukraine Response team and UK supply chain team to handle logistics for delivery of IT equipment and obtaining and saving IT equipment client receipts.

Monitoring and evaluation:
- Support Bilingual Integration Officers in their collection and recording of client data, including collating client feedback and pre and post client assessments.
- Support the work of the Monitoring and Evaluation Officer including reviewing client data and organising focus group discussions.