Senior Information Management Assistant

H (no hardship)

FamilyFamily

GS5

General Service

Reason

Regular > Regular Assignment

No

2023-08-01

May 26, 2023Senior Information Management Assistant Organizational Setting and Work Relationships The Senior Information Management Assistant assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information. The position is supervised by a more senior position at the field level and receives functional guidance and support from IM specialists at country/regional and global level. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role. The incumbent may play a liaison role with the national and local authorities for gathering and exchange of data. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Assist in operationalizing country-specific common data standards and promoting them with partners. - Assist in compiling and aggregating information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data. - Support the operation in the analysis of processed data and information and perform data quality and consistency control. - Facilitate the analysis of cross-border information between relevant countries. - May be required to collect GIS data, update maps and undertake field trips to project sites. - May be required to participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration. - Liaise with partners and represent UNHCR in meetings related to the functions. - Decide on appropriate resolution to data management problems and escalate issues to the supervisor if incident cannot be resolved. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Information Technology, Demography, Statistics, Social Sciences Operational Data management Learning Programme (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Experience with handling confidential data and demonstrated understanding of different data collection methodologies. Desirable Successful participation in the Operational Data management Learning Programme. Experience in web design and software development is an asset. Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres. Experience with HTML, PHP, ASP and/or Java is an asset. Ability to formulate IM-related technical requirements and Operating Procedures. Functional Skills DM-Data collection methodologies IM-Epi Info Software IT-Geographic Information Systems (GIS) IM-Information Management (related technical requirements & Operating Procedures) IM-Statistics Analysis IT-Microsoft Excel (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

As per job description.

English

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,

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

The position sits in the Emergency Preparedness, Deployments and Partnerships Section (EPDPS) within the Division of the Emergency, Security and Supply (DESS). EPDPS is responsible for establishing global standards and tools to support emergency preparedness actions and coordinating emergency deployments from internal rosters and from standby partner organizations. The incumbent will work under the direct supervision of the Information Management Officer and closely with EPDPS colleagues. S/he will support information management and data analysis, management of the DESS Emergency Preparedness and Response Portal and deployment database, as well as on deployment administration/management. 

The incumbent will support information management and data analysis including the following among others:

• Data/information collection through coordination with the regional bureaux, field operations, HQ Divisions, and external actors to support emergency risk analysis, contingency planning and others;

• Design, development, and dissemination of dashboards, reports, and presentations in Microsoft Office applications, PowerBI, and Adobe tools;

• Data analysis of deployment, emergency declarations and others to enable decision making;

• Management of results framework and Enterprise Risk Management (ERM) risk registry entries.

The incumbent will support management of the Emergency Preparedness and Response Portal and deployment database including the following among others:

• Updates, uploads, maintenance and improvements of the portal;

• Deployment database updates;

• Coordination with the Division of Information Systems and Telecoms (DIST) on deployment database maintenance.

The incumbent will support deployment administration/management including the following among others:

• Administration of the UNHCR roster and standby partner deployments;

• Management of roster applications;

• Coordination with HQ Divisions, including the Division of Human Resources (DHR) and the regional bureaux in relation to the Terms of References of deployments, technical clearance, etc.

The position requires excellent information management experiences, coordination and organization skills, capacity for analysis, attention to details, aptitude for innovation, inter-personal and communication skills, team-player, and willingness to learn.

Living and Working Conditions:

The incumbent will be based at HQ in Geneva.
 

Additional Qualifications

Skills

DM-Data collection methodologies, IM-Epi Info Software, IM-Information Management (related technical requirements & Operating Procedures), IM-Statistics Analysis, IT-Geographic Information Systems (GIS), IT-Microsoft Excel

Certifications

Demographics - Other, HCR Operational Data Management Learning Program - UNHCR, Social Sciences - Other, Statistics - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Candidates might be required to sit for a test in relation to this Job Requisition.

Recruitment as UNHCR staff member is subject to proof of vaccination against Covid-19.

This position doesn't require a functional clearance