Finance Senior Assistant
Port-au-Prince
- Organization: UNOPS - United Nations Office for Project Services
- Location: Port-au-Prince
- Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
-
Occupational Groups:
- Administrative support
- Banking and Finance
- Closing Date: 2023-05-25
Job categories Finance
Vacancy code VA/2023/B5406/25954
Department/office LCR, HTCO, Haiti
Duty station Port-au-Prince, Haiti
Contract type Local ICA Support
Contract level LICA-5
Duration Ongoing contract subject to good performance, availability of funds, and organizational requirements
Application period 13-May-2023 to 25-May-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
1. Accounting and administrative support
Provides accounting, payments, support, focusing on achievement of following results:
● Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.
● Proper receipt of goods and services and establishment of accruals.
● Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, MPOs and other entitlements are duly processed
● Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
● Presentation of information on the status of financial resources as required.
● Maintenance of the Accounts Receivables for projects and recording of deposits in the Enterprise system.
● Preparation of accounts-payable and PO vouchers for management projects.
● Review of payment requests including supporting documents against the annual work plan and UNOPS FRRs.
● Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded and posted in ERP/electronic or paper-based systems.
● Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.
2. Office cash management
● Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
● Alternate to Finance Associate for daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.
● Management of cash receipts and petty cash.
● Timely and accurate preparation of bank reconciliations.
● Initiation of bank transfers and deals in the Enterprise system.
3. Knowledge building and Knowledge sharing
● Support the organization and delivery of training and learning initiatives for personnel on finance-related topics.
● Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in finance management support services
● Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Provides accounting, payments, support, focusing on achievement of following results:
● Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.
● Proper receipt of goods and services and establishment of accruals.
● Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, MPOs and other entitlements are duly processed
● Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
● Presentation of information on the status of financial resources as required.
● Maintenance of the Accounts Receivables for projects and recording of deposits in the Enterprise system.
● Preparation of accounts-payable and PO vouchers for management projects.
● Review of payment requests including supporting documents against the annual work plan and UNOPS FRRs.
● Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded and posted in ERP/electronic or paper-based systems.
● Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.
2. Office cash management
● Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
● Alternate to Finance Associate for daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.
● Management of cash receipts and petty cash.
● Timely and accurate preparation of bank reconciliations.
● Initiation of bank transfers and deals in the Enterprise system.
3. Knowledge building and Knowledge sharing
● Support the organization and delivery of training and learning initiatives for personnel on finance-related topics.
● Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in finance management support services
● Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Education/Experience/Language requirements
Education:
- Secondary education is required.
- A technical diploma or a bachelor's degree in a relevant area may be accepted in lieu of some of the years of required experience
N.B.: Please add / upload the proof of studies (Diplomas, Bachelor degree, certifications, and so on ...) mentioned in your GPRS profile when submitting your application.
Experience:
- Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
- Knowledge of UNOPS financial rules and regulations is desired;
- Working knowledge of ERP (particularly Agresso), experience with Office suites as MS Office or Google Suite/or newer versions, and financial management, using electronic systems environment are desired.
Language Requirements:
- Fluency in written and oral French and English is required.
- Knowledge of another UN working language is desirable.
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