Provincial Pharmacy Officer ( Afghan National Only )

Duties and Responsibilities:

General Duties

• Provide support supervision to the pharmacy technicians and dispensers at field sites to ensure proper management and reporting of medical drugs and supplies, and ensure a quality-assurance system is incorporated into the health facilities and medical stores

Specific Duties:

• Oversee the medical drugs and supplies quantification within their province and ensures that all procured items are in the Afghanistan Essential Drug List. S/he will ensure drug consumption data is collected at health facilities, aggregated, analyzed, and used for forecasting needs of the program, and fed upwards to the country Pharmacist.
• Monitors the availability of medical products to avoid stock-outs and financial losses generated by expired items; Collaborates with the provincial health managers to define stock security levels in IRC’s directly or partner implemented facilities.
• In close collaboration with the Warehouse officers, develops stock levels alert (based on an average monthly consumption AMC and morbidity data); gathers stock indicators, analyze them, and discuss with to the Country Pharmacist to avoid stock-outs and the financial losses generated by expired items.
• Participates in implementing the pharmaceutical supply chain standard operating procedures.
• Applies Good Distribution Practices (GDPs) for pharmaceutical products at storage level, and Good Dispensing Practices in end user units. These include:
• Documentation verification:

• Conduct systematic checks of all medical goods purchased locally and for direct shipments, and control their details correspond to the requested specifications and the received documentation (Certificate of Analyses)
• heck conformity of the received goods with the PO (Purchase Order) and the PL (Packing List) (strength, origin, manufacturer, batch number)
• Transportation and storage:
• Ensure transportation of medical goods (including any dangerous goods and cold chain) is done in an appropriate manner and following national regulations.
• Conduct GDP self-assessment for the provincial warehouses with the assistance of GSC Pharma QA Manager, and follows up on Corrective Action Preventive Action (CAPA) implementation
• Handle cold chain products according to the recommendations of the manufacturer
• Ensure that cold chain equipment is working properly, and that daily temperature monitoring of cold chain items is in place
• Report to Country Pharmacist any cold chain breach (fills the cold chain breech report), who will advise on releasing the products
• Ensure controlled drugs are managed according to national regulation
• Ensure stock rotation according to FIFO (First in First Out) and FEFO (First Expiry First Out)

• Support in conducting monthly and annual physical stock counts and provide reports upwards to the Country Pharmacist.
• Disposal and returns:
• Ensure disposal of health care products is done according with national regulations/or IRC Waste Disposal SOP, and that a disposal file is maintained
• Organize return or exchange of rejected goods with the SCC
• Supervise the store release, distribution, and transfer of all stock to the required field site locations.