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Finance Assistant


  • Organization: IRC - International Rescue Committee
  • Location: Aden
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

Job Description
Job Title: Finance Assistant
Band/Level/Grade: 9A
Department: Finance
Location: Aden

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Scope of Work:
The IRC is seeking a multifaceted Finance Assistant to assist the Finance team in handling all aspects of day to day financial duties stated here. The position is based in Aden office. 

Job Summary
Under the direct supervision of the Sr. Finance officer, the Finance Assistant handles all cash/bank payments and collections outside the office as well as recording the cash/Bank accounts every day.

Working relations:
- Regular and open communication with IRC staff from all departments and field offices.
- Represents the country office with external banks.

Cash and Bank payment processing. 
- Responsible for processing the payments for both Bank and cash transactions. 
- Ensure completeness of payment documents in compliance to IRC and Donor policies and procedure;
- Entering all bank/cash transactions in IRC ledger books daily. 
- Preparation of Bank and Cash Reconciliation for field office on a weekly/monthly basis.
- Ensure that all cash payments are accurately supported and duly authorized per the IRC delineation schedule before disbursement.
- Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
- Clear and follow-up submission of transactions in Integra Online System on daily basis.
- Diligent follow-up to ensure fully signed checks are collected by vendors and signed and ensuring accurate identification of the person collecting.
- Ensure that authorized signatory list and bank information forms are regularly updated and hard-copies are on file
- Make sure taxes and any other liabilities paid timely.
- Ensure the fulfillment of all financial documents (Collections and disbursements) is filed as per audit requirement.
- Assist in Ensure that an organized and well-documented files (all files must be labeled accurately and visibly) and sequential filing system for all cash disbursement vouchers.

Any other duty assigned by supervisor.
- To be willing and ready to participate in field staff exchange programs as organized by the office.
- Follow any new procedures and guidelines designated in circulars from Country Director

This vacancy is now closed.
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