Driver Clerk - Kimbe, Coral Reef Project

Kimbe

Organization: UNDP - United Nations Development Programme
Location: Kimbe
Grade: Level not specified - Level not specified
Occupational Groups:
- Administrative support
- Logistics
- Transport and Distribution
- Project and Programme Management
Closing Date: 2023-05-30

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and overall supervision of the Project Management Unit (Technical Advisor and Project Manager) of the “Investing in Coral Reefs and Blue Economy” project, and day-to-day management of the GEF-6 Provincial Administrator, the Driver/Clerk provides reliable and safe driving services ensuring high accuracy of work.

The Driver/Clerk demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different nationality and cultural backgrounds. The Driver/Clerk should be willing to work overtime, including early mornings and weekends, when necessary in order to ensure project tasks are completed in a timely manner.

The Driver/Clerk provides support and driving services to the operations and projects/programme staff in the Kimbe project office, to consultants, experts, and UN staff on mission. This will include participants in the Investing in Coral Reefs and Blue Economy project Technical Assistance Facility Blue Accelerator Program. When time permits the Driver/Clerk will also provide support to the GEF-6 and GEF-7 project activities occurring around Kimbe town.

Duties and Responsibilities

The Driver/Clerk will be responsible for the following key functions;

Provision of reliable and secure driving services.
Proper use of vehicle
Day-to-day maintence of the assigned vehicle
Availability of documents/supplies
Clerical and logistical support
Assist with any tasks as requested by Hiring Manager

a. Ensures provision of reliable and secure driving services and supporting the administrative services by;

• Driving office vehicles for the transportation of authorized personnel and delivery and collection of mail, documents and other items

• Meeting official personnel and visitors at the airport, visa and customs formalities and arrangements when required.

• Ability to prioritize tasks to ensure UNDP visibility in Kimbe town is at all times representative of timely, professional conduct.

b. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports and proper use of the other office resources.

c. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, a arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

d. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs,

office directory, map of the city/country, first aid kit, necessary spare parts.

e. Ensures that all immediate actions required by rules and regulations are taken in case of involvement

in accidents

f. Provides logistical support by;

Photocopying and duplication services
Assist with office filing
Packaging/packing of material received for dispatch
Collecting quotes from vendors

g. Assist with any tasks as requested by the hiring manager

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area	Name	Definition
Administration & Operation	Vehicle Management	Knowledge of policy & procedures on fleet management
Administration & Operation	Registry & correspondence management	Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
Administration & Operation	Documents & records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Administration & Operation	Events management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
General (across the functions)	Public relations	Ability to build and maintain an overall positive public image for the organisation, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public
Ethics	UN policy knowledge - ethics	Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Security Services	Security incident management & monitoring	Ability to provide adequate response to security incidents/events

Required Skills and Experience

Min. Education requirements	High school graduate. Valid class 6 Driver’s PNG driver’s license and off-road experience
Min. years of relevant work experience	Minimum of 2 years work experience as a professional driver with government, UN, International Organization or other organization. Good Knowledge of driving rules and regulations Familiar with Kimbe area Skills in minor vehicle repair Administrative skills including basic computer skills and financial accounting
Required skills	Excellent communication skills Demonstrates excellent knowledge of protocol Demonstrates excellent knowledge of security issues Create synergies through self-control
Desired skills in addition to the competencies covered in the Competencies section	Display cultural, gender, religion, race, nationality and age sensitivity and adaptability. Experience working with UN is an advantage
Required Language(s)	Fluency in English and Tok Pisin.
Professional Certificates	Successful completion of recognized courses in driver safety, tactical driving, mechanic or other relevant training for professional drivers in urban or field contexts (if applicable)

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
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