Finance Department Officer

New York City

Organization: IRC - International Rescue Committee
Location: New York City
Grade: Level not specified - Level not specified
Occupational Groups:
- Banking and Finance
Closing Date:

Background/IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Job Overview/Summary

The Finance Department Officer is an essential representative of the executive office and is responsible for the specialized and dedicated strategic and day-to-day operational oversight and execution of critical processes across Finance, as directed by the Chief Financial Officer. Critical skills include the ability to work and thrive in a fast-paced environment, experience working with C-suite executives, strategic thinking, poise, and the ability to prioritize and work independently.

Are you passionate about IRC's mission, making a positive impact and seeing an improvement in people’s work lives? Then join us!

We’ll trust you to provide frontline support including and not limited to:

• With guidance from the Chief Financial Officer, manage various projects as assigned, complex calendar coordination, email and meeting requests (including those with board members, IRC leadership, and other internal and external meetings); gathering information in preparation for Board Committee and other meetings; support for the consistent flow of information to/from the SVP. Serve as backup support with various requests going to the CFO office – incoming contracts, legal agreements, and grants. On occasion, assist with the various paperwork and banking needs related to the CFO office. Manage the creation and internal publication of departmental organization charts.

• Collaborate with the: CFO; Director, Strategic Initiatives & Delivery; and the entire Global Finance Leadership Team on strategic projects: Attend relevant meetings; follow up on pertinent action items. Track the next steps on meeting outcomes and communications.

• Identification and implementation of continuous improvement of critical business processes: Assist as necessary in organizing and supporting meetings and conferences. Prepare reports for the SVP by researching, transcribing, inputting, editing, and retrieving text, data, and graphics from multiple sources of information and meetings.

• Assist with preparing, editing, scanning, copying, and distributing written correspondence – including PowerPoint and other document formats. From time-to-time author, ghostwrite, and provide editorial support on letters, emails, talking points, and presentations.

• Provide backup support to the Finance Department when the Finance Operations Coordinator is out (i.e. ordering equipment for new employees, assisting with onboarding, and processing expense reports, as needed.

• Works closely and in conjunction with Finance Operations Coordinator to ensure smooth departmental operations.

• Plan, communicate and complete assigned projects and initiatives from inception to completion.

• Field ad hoc requests from within Finance and other departments.

• Perform other job-related duties as assigned, and occasionally work extended hours when necessary.

Key Working Relationships:

• Position Reports to: Senior Vice President, Chief Financial Officer

• Other Internal and/or external contacts: Works closely with and collaborates regularly with the Finance team and other HQ Department Managers and Executive Assistants to plan cross-functional leadership meetings, and other activities/events sponsored by the SVP to promote a positive work culture and encourage interaction within and across teams.

Your experience will include:

• Bachelor’s degree or equivalent experience

• At least ten (10+) years working in a fast-paced office setting, with at least 2 years of experience working as an Executive Assistant or Department Manager to C-suite leaders or in a comparable role

• Familiarity with complex scheduling

• Solid Microsoft Office skills, with specific expertise with PowerPoint and Excel

• Organizational and time management skills: the ability to work accurately and productively in a fast-paced environment and respond/adapt to shifting priorities

• Excellent interpersonal, written and verbal communication skills: the ability to effectively interact with a variety of internal and external stakeholders with confidence, tact and diplomacy

• Strong listening skills and the ability to accurately follow up

• Exceptional attention to detail and dedication to deadlines

• The ability to work respectfully and confidentially in a team environment, as well as take initiative and perform routine tasks independently

We’d love to see:

• Experience working in a non-profit organization, C-suite and/or finance department

• Strong interest in continued development

• Experience working in complex, matrix organizational structures a plus

Language Skills: English (fluent), additional languages a plus.

Our benefits:

• To help you stay energized, engaged, and inspired, we offer a wide range of benefits including a strong retirement plan, learning and development opportunities, comprehensive healthcare, and a generous, flexible time off policy so you can relax, recharge and be there for the people you care about

• Occasional work from home is possible.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

COVID-19 Vaccination Requirement:

In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity:

IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits:

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

#LI-GR1

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Apply