Quick Impact Projects (QIPs) Engineer

Details

Mission and objectives

MINUSCA COD organization mission TBD

Context

Assignment is renewable on an annual basis (1 July - 30 June) up to a maximum of 4 years. There is no expectation of automatic renewal. Contract renewals are granted based on Mission mandate, availability of budget, operational necessity and satisfactory performance. Duty station can change in the course of an assignment based on operational necessity; UN Volunteers may be required to work and travel anywhere in the area of operations of the host organization, including in remote locations.

Task description

Under the direct supervision of the QIPs Unit Coordinator; the UN Volunteer is responsible for the following duties: - Provide support in the drafting of the Quick Impact Project (QIPs) program strategy, workplan, and performance report. - Support in the revision of identified projects proposals by the field offices components/sections/units to ensure they meet the requirements of DPO/DO policy and guidelines, the Standard Operating Procedures (SOP) on QIPs and the QIPs strategy before selection and approval by PRCs. - Review and advise Project Review Committee (PRC) Secretariats, focal points, and implementing partners’ engineers on the identified projects plans (support preparation of clear and concise sketches, Bill of Quantities), building design estimated costs, budgets and other supporting documents. - Prepare the projects documents for the meetings of projects quality control at HQ level before SRSG approval and present projects. - Prepare and submit memorandum of understanding (MOUs) for approved projects and make sure Legal Affairs Office endorsed them. - Provide support on the on-site management/monitoring of funded projects and administration of contractors (Memorandum of Understanding - MOUs) and supervise on-going projects and site management. - Verification of projects sites for the quantity of works already performed by the implementing partners. - Provide engineering solutions on site for arising problems through regular field visits and advisory support for the implementation of quality control and assurance during the course of work. - Support with training, coaching, mentoring, and capacity development of focal points and implementing partners on project management following the project cycle to make sure the delivery of quality project in respect of the duration. - Liaise with various components/sections/units sponsoring projects within MINUSCA and with Engineering Section to ensure timely completion of projects and in coordination with UN agencies and other partners. - Track projects implementation and prepare weekly, quarterly, midterm and annual reports accordingly. - Prepare the requests for first installment and submit to the QIPs Unit Coordinator for clearance and signature to the Director of Civil Affairs Section (CAS). - Receive all financial and narrative reports with invoices, other relevant forms and verify before submission to Finance Office for payment process. - Prepare memos of requests for payment of QIPs funds for review by the QIPs Unit coordinator before submission to Finance after the Director of CAS signature. - Receive and ensure all QIPs documents and forms (initial visit form, monitoring form, request form, closure form, handover form…) are accurately filled and as required during the project’s implementation. - Follow-up and make sure QIPs documents and update QIPs information are regularly filed in SharePoint database. - Address any queries or issues raised regarding project proposals or implemented projects. - Perform any other duties related to the above as assigned by CAS/QIPs Unit.