Procurement Clerk

Details

Mission and objectives

UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development.

Context

This UNV assignment is part of The United Nations Recovery and Peacebuilding Programme (UN RPP). The UN RPP has addressed priority needs in the east of Ukraine arising since the outbreak of the armed conflict in spring 2014. The Programme supports the economic recovery of war-torn communities, further accelerating the decentralization and health-care reforms in these regions and strengthening community security and social cohesion in target communities. After the large-scale Russian invasion began on 24 February 2022, the Programme expanded its activities to the most war-affected oblasts of Ukraine, located primarily in the east and south of Ukraine. Based on previous experience and to support the strengthened resilience and early recovery of war-affected communities in the selected target areas of Ukraine, UNDP and the European Union, a long-term partner (including for UNDP’s programme in the east), have in parallel launched the “EU4Recovery – Empowering Communities in Ukraine” (EU4Recovery) project, which will ensure a multiplier effect by further expanding key interventions mentioned above. UNDP Ukraine invites applications from highly qualified, motivated and experienced Ukrainian professionals for the post of the Procurement Clerk.

Task description

Within the delegated authority and under the supervision of RPP Field Operations Manager or his/her designated mandated representative(s), the Procurement Clerk will: 1. Provide technical support to procurement and operational activities: - Support the procurement processes including preparation of the draft versions of Terms of References (ToR), technical specifications, memos, other supporting documentation for Request For Quotations (RFQ) /Invitation To Bids (ITB)/Request For Proposals (RFP)/Individual Consultants (IC) engagements after comments of RPP Procurement Unit specialists, consolidate received quotations, bids or proposals and supporting documents for evaluation. - Drafting of solicitation documents and preparing negotiations at ERP “Quantum”. - Participate in the analysis of tender documents for procurement of goods and services connected with Programme needs, draft evaluation minutes/reports and contracts. - Contribute to the procurement process to ensure that it is fair, competitive, transparent, ethical and provides best value for money as well as the procurement action is in accordance with UN rules and regulations, procedures and instructions. 2. Assist with managing urgent procurement documentation with respect to the administrative work, communications, workflow, and filing of all documents related to procurement. 3. Provide written unofficial translations of documents related to procurement process from/into English/Ukrainian/Russian.