Programme Assistant

OBJECTIVES OF THE PROGRAMME

L'equipe pays est chargee de promouvoir la cooperation technique, stimuler l'interet et coordonner l'assistance pour le developpement de la sante sur la base des strategies globales et regionales, et des directives de l'OMS. Elle est egalement chargee de contribuer a la collecte, a l'analyse et a la diffusion des informations sanitaires.

DESCRIPTION OF DUTIES

1.Initier les projets de correspondances sur orientation des Chefs de programmes; les finaliser conformement aux styles de l'OMS et du departement et verifier la langue, la grammaire et l'exactitude avant soumission pour approbation et signature ;2.Organiser la preparation administrative des reunions internes et externes, y compris la preparation des plans d'activites dans le GSM / Oracle, les lettres d'invitation, les estimations de couts et les demandes de voyage ; aider a la preparation des documents ; envoi de materiel et assurer la liaison avec les participants et les autres personnes impliquees ;3.Analyser les correspondances et les requetes recues, mettre en evidence les documents entrants et joindre des informations pouvant servir de background et identifier les domaines necessitant une action par les Chefs de programmes, en attirant leur attention sur des points importants. Planifier les reunions des Administrateurs de programmes, selon les horaires et les besoins ; prendre les comptes rendus des reunions et faire le suivi des points necessitant une prise d'action afin d'assurer une reponse rapide aux requetes de l'OMS ;4.Obtenir des documents d'information pour les reunions, seminaires, ateliers, etc. auxquels prennent part les Administrateurs de programmes, verifier leur disponibilite et s'assurer qu'ils ont les dossiers d'information et documents appropries ;5.Veiller a ce que les rapports techniques et les documents soient conformes aux normes, regles, pratiques, procedures et style d'edition de l'OMS et les corriger si necessaire avant leur soumission a la signature du Representant.6.Utiliser des outils de suivi appropries, faire le suivi et veiller a ce que les dates butoir et les echeances sont respectees, et que les correspondances et les requetes sont analysees et traitees dans les meilleurs delais ;7.Utiliser GSM pour preparer les demandes des voyages officiels des Administrateurs de programmes. Faire les reservations d'avion et d'hotel, preparer les dossiers de voyage et traiter d'autres questions connexes, sur demande ;8.S'acquitter d'autres taches connexes selon les besoins ou les instructions, y compris un soutien a l'Administration et au Bureau du Representant.9. Utiliser le GSM pour soumettre les requisitions relatives aux differentes mises en œuvre (DFC, APW, DI, LOA Grant) des activites du Cluster.

REQUIRED QUALIFICATIONS

Education

Essential: Diplome Fin d'etudes secondaires suivies d'une formationen Administration et Gestion.
Desirable: Bac 2 en Administration et en gestion.

Experience

Essential: 5 ans d'experience dans une institution publique ou privee reconnue dans un domaine de soutien administratif, assistant au programme et l'organisation des voyageset des reunions.
Desirable: Experience dans des postes d'appui administratif au sein de l'OMS ou dans une autre agence des Nations Unies est un atout. Une experience dans les systemes bases sur Oracle ou un autre systeme similaire a ERP est un atout.

Skills

Le titulaire du poste devra faire preuve de maitrise, actualiser ses connaissances dansl'utilisation de la technologie moderne de bureau par le biais des coursinternes, sur le tas ou l'auto-formation. Il / elle se tient au courant des changements dans les procedures et les pratiques, regles et reglements, la structure organisationnelle, dans le Bureau Pays, le groupe organique et l'OMS,pour etre en mesure de briefer et expliquer les procedures aux autres membres du personnel.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of French.
Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 8,958,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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