Logistics Coordinator Ukraine Lviv (Ukrainian nationals)

1. Role and responsibilities

The Logistics Coordinator is responsible for managing the logistics team in Lviv Office and Ternopil suboffice and providing technical guidance in West Ukraine.  He/She is responsible to ensure compliance with NRC’s policies and procedures and donors’ rules and regulations in relation to Procurement, Warehousing, Fleet Management and Asset Management. The Logistic Coordinator will handle large-scale procurements in collaboration with NRC Country office Logistic management team. 

Generic Responsibilities:

1. Provide technical advice and support to implement NRC’s logistics systems and procedures in the regional office.
2. Provide follow-up and controls to ensure adherence to the NRC Logistics Handbook, other NRC policies and donor requirements.
3. Ensure anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, fleet management, asset management).
4. Prepare and implement, in coordination with the Logistics/Support Managers, a capacity-building plan for training and development of the logistics team. 
5. Follow up on the procurement plans and requisition tracking in the office.
6. Prepare and submit periodic reports and plans as required.
7. Ensure proper filing of all logistics documents.
8. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific Responsibilities

• Ensure strict implementation of compliance (donors and NRC internal) aspects in all segments of logistic tasks in collaboration with support manager.
• Ensure a leadership and collaboration within logistic team to enable timely implementation of NRC projects. 
• Support and provide capacity building for programme teams in logistics related activities in collaboration with the Area Support Manager. 
• Handle large and medium scale procurements (National Tenders, Long Term Agreements, Requests for Quotations, etc.)
• Ensure that Area Office’s yearly procurement plan is done timely in collaboration with the Project Managers and Area Support Manager. 
• Follow up and update the Area Procurement Plan as required.
• Coordinate with the Area Support Manager to ensure that a yearly assets count/check for the office is done. 
• Coordinate with the Area Support Manager to ensure that proper warehouse management and yearly stock count/check for the warehouses in the region is done. 
• Coordinate with the Project Managers in the region and the Logistics Manager in the country office to ensure proper management and efficient use of NRC’s fleet in office. 
• Implement any other logistics related task as requested by the Support Manager

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

• Coordinate closely with the Support Manager, Logistics Manager and Procurement Manager .
• Coordinate closely with the Logistics Officer to identify gaps and areas for technical support within the logistics team.
• Work closely with HR and the other support functions to ensure there is a systematic and coherent approach to capacity building of staff in the team.
• Finance Team in Region and Country Office
• Project Managers and Coordinators to understand their needs and assist in developing procurement plans

1. Competencies 

1. Professional competencies 

• Bachelor degree in business, supply chain, or any relevant field;
• Minimum  of experience in Logistics, procurement and contracts management; 
• Experience in supply chain operations; 
• Experience in fleet, warehouse and assets management;
• Proficient in MS Office applications;
• Fluent in English, written and verbal.

1. Behavioral competencies

• Managing resources to optimize results
• Managing performance and development
• Planning and delivering results
• Influencing
• Analysing
• Handling insecure environments