REGIONAL OFFICER, TECHNICAL ASSISTANCE, APAC

Org. Setting and Reporting

The Asia and Pacific Office is primarily responsible for maintaining continuous liaison with the States to which it is accredited and with appropriate organizations, regional civil aviation bodies and UN Agencies and programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO Strategic Objectives, policies and decisions. The Regional Office also provides technical guidance and assists States with implementation of ICAO Standards and Recommended Practices (SARPs), Procedures for Air Navigation Services (PANS), aviation safety and air navigation plans. The importance of the Regional Office’s role in providing implementation support has been reiterated with the ICAO No Country Left Behind (NCLB) initiative that also contributes to the attainment of UN Sustainable Development Goals.

Within this framework, the incumbent reports to the Regional Director (RD) through the Deputy Regional Director (DRD) with whom s/he consults on complex technical assistance issues. S/he also coordinates with the Technical Co-operation Bureau (TCB) and Air Navigation Bureau (ANB) on technical assistance matters as well as on technical cooperation matters, and with the Air Transport Bureau (ATB) on matters related to economic analysis and policy, and performs other duties as required. S/he is responsible for maintaining liaison and coordination with civil aviation authorities, service providers of States and external agencies in the Asia Pacific Region to provide implementation support under the new ICAO Policy on Implementation Support.

The incumbent supervises and delegates tasks to one Assistant (GS) on the implementation support work / Air Transport matters as well as to secondee(s) as applicable.

Responsibilities

Function 1 (incl. Expected results)
Enhances the activities in the States to which the office is accredited in the field of Technical Assistance/Cooperation, achieving results such as:
• Establish and maintain durable contacts with the relevant authorities of States and international/regional civil aviation bodies, with a view to strengthen and raise the profile of ICAO in technical assistance/cooperation activities, achieving high visibility of activities of ICAO, and promoting the ICAO Implementation Support technical co-operation and assistance programmes.
• Discuss and advise States on the formulation of requests for technical assistance as well as related documents including resource mobilization.
• Assess assistance needs of States and identify new project opportunities, including but not limited to capacity building and procurement of services and goods.
• In coordination with the Technical Co-operation Bureau (TCB), develop draft Terms of References for new projects.
• In coordination with TCB, facilitate assistance from financial institutions for ICAO’s implementation support endeavours.
• Review project proposals developed by TCB as required.
• Coordinate work of ICAO with that of other organizations to ensure harmony in the delivery of assistance and attend meetings of such organizations as required.

Function 2 (incl. Expected results)
Develops, in coordination with TCB, Regional technical cooperation and assistance initiatives as well as other projects as agreed to between the Regional Director and Director TCB/Air Transport Bureau (ATB)/Air Navigation Bureau (ANB) in terms of the Regional Office Manual, achieving results such as:
• Advise and support the Regional Director on the technical direction provided to regional projects and programmes including Cooperative Development of Operational Safety and Continuing Airworthiness Programme (COSCAPs), Cooperative Aviation Security Programme – Asia/Pacific (CASP-AP), and Flight Procedure Programme (FPP).
• Participate in the development of Project and Programme Documents, in coordination with TCB, ATB and ANB, and subsequent revisions thereof, as required.
• Coordinate and prepare ICAO’s input and participate in project/programme review meetings.
• Assist in the preparation and implementation of Air Navigation and Safety projects of Regional Groups such as Asia/Pacific Air Navigation Planning and Implementation Regional Group (APANPIRG) and Regional Aviation Safety Group – Asia Pacific (RASG-APAC).
• Coordinate in the preparation and implementation of Environmental Protection projects such as assistance to State Action Plans.
• Support the selection of project and programme experts, following the procedure established by TCB, in coordination with the relevant regional officers, review applications received from TCB, and make appropriate recommendations.
• Review, in coordination with relevant regional officers, mission plans and requests of regional Technical Cooperation (TC) experts as applicable and make appropriate recommendations.
• Plan and coordinate with TCB the briefing and debriefing of TC experts prior to and upon completion of their assignments in the field.

Function 3 (incl. Expected results)
Evaluates and monitors the progress and effectiveness of regional technical co-operation programmes/projects and assistance projects as well as individual State projects as agreed to between the Regional Office and TCB and ANB in terms of the Regional Office Manual, achieving results such as:
• Monitor operational activities of regional programmes/projects including attending meetings of such organizations as required.
• Evaluate outcomes of regional projects vis-à-vis defined objectives, scope, timelines and milestones.
• Provide inputs in the evaluation of the performance of programme/project experts, including contract extensions.
• Provide recommendations for authorization of mission travel requests by programme/project experts.
• Recommend remedial action and follow up activities and provide necessary support.
• Monitor the effective administration of the ICAO Developing Countries Training Programme.
• As the regional coordinator of the Collaborative Arrangement for the Prevention and Management of public health events in Civil Aviation Asia Pacific (CAPSCA-AP) initiative, coordinate with Civil Aviation Authorities and public health authorities in States as well as the Aviation Medicine Section in ICAO Headquarters and conduct regional CAPSCA-AP activities including the CAPSCA meetings and serve as the meeting Secretary.

Function 4 (incl. Expected results)
Collaborates with the technical team within the office on activities related to the implementation support technical assistance/co-operation projects, programmes and activities, achieving results such as:
• Prepare mission briefs on technical assistance and cooperation for Regional Office missions to States.
• Collaborate with the Regional Officers on activities relating to implementation of the regional Aviation Safety and Air Navigation Plans, Universal Safety Oversight Audit Programme Continuous Monitoring Approach (USOAP-CMA) and Universal Security Audit Programme (USAP) Corrective Action Plans as well as special implementation support activities that may be established from time to time.
• Provide assistance to improve the implementation of State specific ICAO Plans of Action.
• Participate, represent and contribute on implementation support matters in Regional Office.
• Represent Regional Office within ICAO on matters related to implementation support with Global Aviation Training (GAT), Regional Safety Oversight Organization (RSOO) Cooperative Platform, Business Development and Implementation Support groups and resource mobilization initiatives.
• Assist in the organization of ICAO meetings as required as well as represent, participate and contribute to the meetings.
• Prepare and/or provide inputs to TCB and Regional Office for the Annual Council Report.

Function 5 (incl. Expected results)
Performs other functions related to air transport matters, achieving results such as:
• Disseminate and promote ICAO’s policies and guidance material on economic regulation of international air transport.
• Encourage States to follow ICAO’s policies on the taxation of international air transport.
• Assist in the organization, preparation and conduct of workshops on airport and air navigation services economics and management.
• Assist in organizing, preparing and conducting meetings of the Asia/Pacific Area Traffic Forecasting Group and statistics and forecasting workshops.
• Assist ICAO Headquarters, as applicable, in the organization, preparation and conduct of air transport events such as symposia, regional development fora and coordination with Host States of organizational arrangements.
• Collect and communicate to ICAO Headquarters developments in aviation infrastructure, including construction of new airports or terminal facilities in the region.
• Communicate to Headquarters the training needs of States in the field of aviation forecasting techniques.
• Approach States within the Region, as needed, to submit statistical data and obtain replies to State Letters relating to air transport issues.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of international activities in the fields of technical cooperation and air transport. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Building Trust: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information appropriately.

Judgment and Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

A first level university degree in an aviation-related field, engineering, air transport economics, business administration, or aviation law, is required. A technical qualification in aviation such as an Airline Transport Pilot License, Air Traffic Control License, or Airframe and Power Plant Technician Certification may be accepted in lieu of the first-level university degree.

Work Experience

A minimum of ten (10) years of experience as an officer with any of the following organizations: Civil Aviation Authority, International Organization, Airports or Air Navigation Service Provider, with an increasing level of responsibility is required.

Experience at management level in a Civil Aviation Authority, International Organization, Airports, or Air Navigation Service Provider with a minimum of 5 years’ experience of working in the Asia/Pacific Region is required.

Experience in the provision of technical assistance/co-operation projects in the civil aviation sector including project development, implementation and monitoring is required.

Experience in the use of MS Standard applications is required.

Experience in working with international or regional organizations or donor/financial institutions for resource mobilization is desirable.

Experience participating in and providing service to international meetings is desirable.

Experience in working with Civil Aviation Authorities for the provision of air transport economy and policy is desirable.

Experience in project development and management, and in the use of project management software tools is desirable.

Experience working in a multi-national and multi-cultural environment is desirable.

Languages

Essential
• Fluent reading, writing and speaking abilities in English.

Desirable
• A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD $77,326 USD $34,719
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.