Senior Project Assistant
- Organization: OSCE - Organization for Security and Co-operation in Europe
- Location: osce
- Grade: Administrative support - G-6, General Service - No need for Higher Education - Locally recruited position
- Administrative support
- Project and Programme Management
- Closing Date: 2023-06-11
This vacancy is for different positions in the following Components: 1) Rule of Law and Human Rights; 2) Democratization and Good Governance; 3) Economic and Environmental.
The Support Programme for Ukraine (SPU) has been established in order to continue to support the Ukrainian Government’s reform efforts and provide a platform for continued Ukrainian efforts in implementing OSCE commitments. The SPU is planned to run until July 2025.
The posts are financed from the extra-budgetary (ExB) SPU projects under the OSCE Conflict Prevention Centre (CPC) at the Secretariat (SEC), and are subject to the availability of funds, as well as an extension of the project duration.
Please note that this post is located in Kyiv, Ukraine.
Tasks and Responsibilities
The incumbent works within the extra-budgetary (ExB) Support Programme for Ukraine (SPU), Rule of Law and Human Rights or Democratization and Good Governance Component, and provides programmatic and administrative support in the implementation of the Projects in the related area. The incumbent may supervise other lower level general service staff.
The incumbent is directly supervised by the Component Co-ordination Officer and performs the following duties:
1. Assists in the implementation of projects, in particular:
• provides input on the prioritization of the projects’ portfolio in the respective area and drafts conceptual outlines of potential projects;
• plans, organizes and coordinates, attends and participates in specific activities such as seminars, roundtables, workshops, conferences, study trips and training events in the framework of existing projects in the area of elections and local self-government;
• communicates with government, international entities and NGO counterparts on
a regular basis to ensure smooth implementation of projects activities;
• plans and conducts meetings with NGOs, local authorities, and other international organizations if requested.
2. Undertakes analysis of the project implementation and reports on the project implementation status, in particular:
• monitors implementation of projects’ activities and providing the supervisor with project implementation progress reports and recommendations/conclusions;
• drafts project-related reports, including narrative and financial reports;
• assists project implementation partners to achieve the planned results by providing general guidance and advice;
• maintains project documentation electronically and on physical file.
3. Liaises with representatives of international entities in Ukraine, Ukrainian governmental institutions and NGOs, international and local experts as well as OSCE institutions, in particular:
• participates in the co-ordination meetings with other stakeholders;
• participates in the working group meetings of Ukrainian governmental partners and civil society organization to generate project ideas;
• updates project contacts database.
4. Raises Procurement Requests in IRMA, monitors the projects’ implementation rates and spending patterns, and provides recommendations to improve financial planning and monitoring.
5. Supervises other lower level project staff, if required, and performs other related duties as assigned.
• Completed secondary education supplemented by formal training or studies in the field relevant to the Project.
• Minimum of 6 (six) years of working experience in the field relevant to Project/Component.
• Experience in project planning, implementation, and reporting.
• Knowledge of latest political and social developments as well as priority issues on the reform agenda in Ukraine.
• Experience conducting research and collecting information from a variety of sources.
• Computer literate with practical experience using Microsoft applications.
• Excellent written and oral communication skills in English and Ukrainian.
• Demonstrated gender awareness and sensitivity, as well as ability to integrate a gender perspective into tasks and activities.
• Ability and willingness to work as a member of team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Monthly remuneration, subject to social security deductions, is USD 1,887 as per the relevant OSCE salary scale; the salary payment is effected in EUR. Social benefits include participation in Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
If you experience technical problems using the online application system, please contact us at SPUemail@example.com, indicating the Requisition/Vacancy Number and issue faced.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious, ethnic, and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.