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HR Analyst - IPSA 8 (Home Based)

Home Based - May require travel

  • Organization: UNDP - United Nations Development Programme
  • Location: Remote | Home Based - May require travel
  • Grade: Junior level - IPSA-8, International Personnel Services Agreement
  • Occupational Groups:
    • Human Resources
  • Closing Date: Closed
Background
 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description 

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP's Strategic Plan. BPPS's staff provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas. 

Within the context of SDG Financing, UNDP has launched a Sustainable Finance Hub (SFH) which is conceptualized as a finance and innovation platform that draws on a critical mass of UNDP expertise, initiatives, and partnerships to support the mobilization and leveraging of resources for the SDGs and lead the implementation of the new UNDP private sector strategy and other initiatives which fully supports the implementation of the Strategic Plan and supports governments to align private sector activities and financial investments with the 2030 AgendaThe Hub is an integral part of both the Bureau for Policy and Programme Support (BPPS) and the Bureau of External Relations and Advocacy (BERA), as part of the GPN. 

Being a part of the Sustainable Finance Hub Project Management Support Team, the HR Analyst will support the effective implementation of HR and operational strategies for the effective delivery of all SFH projects.   

Duties and Responsibilities

HR Analyst will be responsible for the performance of the following duties and responsibilities: 

1. Efficient and effective HR coordination and support: 

  • Support the preparation of recruitment plans and their implementation.
  • Support the organization of transparent and competitive recruitment, selection, and placement processes, including but not limited to the classification/validation of terms of reference for personnel positions, vacancy announcements, screening of candidates, organization of interview panels, finalization of candidate selection/approvals and handover of completed recruitment cases to GSSC HR Administration Team for hiring, onboarding and contract management.
  • Facilitate the negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
  • Support the implementation of the internal control system to ensure timely extension and termination of staff and personnel contracts.
  • Maintain staff and personnel files. 
  • Ensure full compliance of HR activities with UN/UNDP rules, regulations, policies and strategies. 
  • Support the establishment and proper functioning of a client-oriented HR management system.
  • Supports HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.
  • Provide guidance to SFH staff and personnel on performance planning, review, and evaluation processes.
  • Maintain, update, analyze and present SFH staff and personnel records including information on contracts and demographics to inform SFH management on the workforce structure.
  • Explore and promote learning and career development opportunities among SFH staff and personnel.
  • Establish and maintain tracking system to monitor and follow-up on the compliance with corporate HR-related performance indicators, such as timely completion of PMD exercises and UN mandatory trainings.           
  • Promote equity, transparency and consistency in the interpretation, determination, implementation and administration of HR recruitment policies, procedures, and guidelines applicable to project staff and personnel.

2. Efficient and effective project management and operations support:

  • Provide support for drafting and editing of documentation pertaining to SFH operations.
  • Generate, share and interpret various project management and HR reports from Quantum to ensure proper monitoring and timely corrective actions when necessary. 
  • Prepare reports and presentations synthesizing lessons learnt and good practices.
  • Support the development of training, learning materials and activities by developing substantive components.
  • Keep abreast of and inform SFH team members on all HR management developments in UNDP in due course.
  • Support the procurement of Individual Contractors from the GPN ExpRes roster.
  • Compile, verify and submit information on the applicable common costs (security and maintenance charges) as may be required.             
  • Provide inputs into the unit’s administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
  • Ensure timely onboarding via BPPS workforce management system and access to corporate platforms for all SFH newcomers. 

Institutional Arrangement

The HR Analyst will work under the direct supervision of the Project Management Specialist, SFH and in close collaboration with other SFH and BPPS team members.  

Competencies

Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies
 

Thematic Area Name Definition
HR - Recruitment

Recruitment design and management 

 

Knowledge of, ability to design and manage end to end recruitment processes 

 

HR - Recruitment Assessment and selection Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs 

HR – People Strategy and Planning

 

Job evaluation

Knowledge of the UN job evaluation methodology, theory and application 

 

HR – People Strategy and Planning

 

People Analytics Ability to generate and align people data with business intelligence data to inform strategic decision making; knowledge of databases, their architecture, integration and landscape; ability to create and use data models; knowledge of visualization techniques. Gathering and using data and information to provide insights into people issues and guide decision-making 
Procurement  Procurement management The ability to acquire goods, services or works from an outside external source 
Business Management Operations Management Ability o effectively plan, organize, and oversee the organizations’ business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Required Skills and Experience
Min.  requirements Bachelor’s degree in HR, Business/Public Administration, Management, Economics, Social Studies or other relevant disciplines is required.  
Min. years of relevant work experience  At least 2 years of demonstrated progressively responsible experience in UNDP Human Resources management, including implementation of HR Strategies, supporting and coordinating recruitment and onboarding processes, HR administration, etc is required.  
Required  skills 
  • Strong familiarity with UN/UNDP HR rules, regulations, policies and procedures is required. 
  • Proven ability to review and draft jobs descriptions and interview reports is required. 
  • Proficiency in IT software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management and ERP systems is required.
Desired skills in addition to the competencies covered in the Competencies section
  • Experience in compiling, analyzing and presenting HR data to inform decision-making is highly desirable. 
  • Experience with the administration of various UNDP contract modalities – FTA, IPSA, NPSA/SC, UNV, internships, fellowships, etc. is an asset.
  • Experience with the engagement of International / Local Consultants under IC/RLA modality is highly desirable.    
  • Experience in providing guidance on various HR related matters is an advantage.     
  • Experience in supporting the implementation of global projects and initiatives and working in global virtual teams is desirable.   
  • Ability to work independently and prioritize to meet multiple competing deadlines.
  • Result-orientation and ability to work in a stressful environment.     
Required Language(s) 
  • Fluency in written and spoken English is required. Working knowledge of another UN language is an asset.  
Professional Certificates
  • Additional certifications/trainings in HR and people management related areas are highly desirable.
Disclaimer
 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
 
Scam warning
 
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This vacancy is now closed.
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