Administrative Assistant

ABOUT THE POSITION Our job vacancy is in the Policy and Consultation Unit. The unit is in charge of: Advising European institutions on data protection matters, in particular in the context of legislative consultation in accordance with Regulation (EU)2018/1725 which lays down the rules for data protection in the EU institutions (EUDPR). This includes in particular advising the Commission, the European Parliament and the Council on legislative proposals, draft implementing and delegated acts, and international agreements that have an impact on the protection of personal data Developing and maintaining expertise related to data protection in various areas of EU law, including AI and digital regulation, as well as judicial and police cooperation in criminal matters, interoperability and large-scale IT systems. We follow related policy developments at national and international level, as well as the relevant case law of the Court of Justice of the EU and the European Court of Human Rights. Contributing and coordinating the EDPS involvement as a member of the European Data Protection Board (EDPB), in accordance with the General Data Protection Regulation (EU) 2016/679 and the EUDPR. This involves contributing to the drafting of EDPB documents as well as attendance at EDPB plenaries and expert subgroup meetings. As Administrative Assistant, your main responsibilities will include:  Assisting the Head of Unit in all matters relevant to the management of the Unit by supporting the planning and follow- up of the activities of the unit;  Provide general administrative support including agenda planning, document registration and filing, managing mailboxes and handling correspondence;  Providing administrative support to the Unit for organisation of events and meetings including reimbursement of experts using the AGM system, as well as missions organisation (using MIPS and Neo tools);  Other logistic or administrative matters identified by the HoU;  Under the supervision of the Case Officer, ensure administrative follow-up on legislative procedures (from inter-service consultation stage to final adoption);  Collaboration with colleagues in the P&C secretariat to ensure synergies and business continuity. You may also be required to carry out additional tasks when necessary and in the interest of the service.