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Procurement Associate for UNDP roster, NPSA-7

Tashkent

  • Organization: UNDP - United Nations Development Programme
  • Location: Tashkent
  • Grade: Administrative support - NPSA-7, National Personnel Services Agreement
  • Occupational Groups:
    • Development Cooperation and Sustainable Development Goals
    • Administrative support
    • Procurement
  • Closing Date: Closed

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Uzbekistan has been operating in the country since 1993 and has cooperated with the Government on finding solutions to national development challenges. UNDP assistance in Uzbekistan focuses on two overall, inter-linked objectives; to support the Government in advancing economic and democratic reforms; and strengthening and fostering the participation of civil society in development processes at national and local levels. UNDP works in three thematic areas – inclusive and sustainable growth, inclusive and democratic governance, climate change and environment.

Procurement Associate will be contributing to the achievement of the UNDP CO and project outputs through the facilitation of the procurement part of the activities. S/he will be in charge of the overall management of these activities.

Duties and Responsibilities
 
  • Assisting and supporting of preparation of AWPB i.e. preparing annual procurement plans and procurement evaluation reports and undertaking procurement activities as per the Annual Work Plan and Budgets (AWPB) and Procurement Plan, which provides the estimated costs and the basis for the procurement methods for each procurement item under the project;
  • Conducting Procurement processes, developing procurement plans i.e. conducting market research, preparing required technical specifications for procurement of goods, services and works, reviewing in interaction with the project team, technical specifications for procurement of goods, works and services;
  • Preparing in collaboration with UNDP Procurement Unit, bidding documents, tender notices, and invitations for bids, bid solicitations, facilitation of site visits and pre-bid meetings, evaluation of bids, conducting due diligence and value for money analysis, preparation of documents for the review committee, facilitation of the negotiation process with bid winners, issuance of contracts; 
  • Ensuring effective administrative controls over procurement documentation i.e., maintaining all the records relating to procurement and maintaining a separate record relating to complaints and their redressal;
  • Conducting contract management i.e. administering contracts to ensure compliance with the contracts’ conditions, payment terms.

Institutional Arrangement

Under the overall supervision and guidance of the Project Manager, the Procurement Associate will be responsible for the preparation of the required technical specifications, planning and management of procurement activities as part of the project Implementation arrangements, following relevant UNDP, GFC Procurement Guidelines.

Competencies

Core competencies:

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies 

Business direction & strategy: Business Acumen: 

  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks
  • Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.

Business Development: Knowledge Facilitation

  • Ability to animate individuals and communities of contributors to participate and share, particularly externally

Procurement: Contract Management

  • Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

  Procurement:  Procurement Management

  • The ability to acquire goods, services or works from an outside external source

Agenda 2030: People: Gender

  • Gender and Institutional Development
Required Skills and Experience: 

 
Education:

Secondary education.

Bachelor’s degree in Business Management, Economics, Engineering, Finance, Public Administration and Law or any other related field will be given due consideration.

Experience:
  • Minimum 7 years with Secondary education or 4 years with Bachelor’s degree and relevant experience in the procurement field.

Skills:

  • Procurement experience in projects financed by an International Financial Institution, UNDP is an asset;
  • Good knowledge of international organizations and national procurement regulations and procedures;
Disclaimer

Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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This vacancy is now closed.
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