Job Announcement
Ref.: N-23-66 /HQ/NRS
Associate Officer
The AllianceofBioversity International and theInternational Center fortropical Agriculture (CIAT), through its host Institution in Peru, International Potato Center (CIP), is seeking an Associate Officer. The grants management unit (GMU) Associate Officer will guarantee efficient management of the assigned portfolio of grants, effectively ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management.
The position: The position is based in Lima, Peru.
Responsibilities:
• Contributes and participates in working groups with the Global Team as bi-focal participant and contributor for both organizations of the alliance.
• Support to the Americas Hub in applying the quality controls and consistent services, engaging, and advising of the hub needs and adjustments.
• Provide support to the management and monitoring of projects portfolio assigned and ensure that the commitments of the Legal documents with the donors & partners are accomplished in the dates established.
• Create and supports implementation of effective planning and timeframes to support provision of GMU services consistent with the Alliance needs and facilitate the process for donor contracts compliance and negotiation.
• Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant. • Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders.
• Ensure comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other databases.
• Liaise with donors on all grant-related issues, including submission of donor reports and requests for project variations.
• Engage subject area specialists, securing cooperation of other parties within the organization or externally.
• Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements, and reviewing adherence to them.
Sub-grants administration:
• Coordinate capacity assessment and due diligence review of prospective partners. • Ensure Partners’ awareness of reporting requirements, research ethics and contractual compliance. • Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor’s requirements. • Track and collect cleared reports to be filed in the appropriate digital repositories. • Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on
administrative and compliance issues including contract modifications.
Others:
• Development, maintenance, and updates to the Grant Management Unit manuals, tools, templates,
policies, SOPs, and guidance documents.
• Proactively proposes strategies or procedural changes required for the Alliance to stay compliant
with changing donor regulations or requirements.
What are we looking for?
• Bachelor’s degree with master’s degree and/or specialization in International Development,
International Relations, Economics, Business Administration, Law career or another similar field.
• At least 6 years of professional work experience with at least 2 years of relevant work experience
related to project management, including understanding of project budgeting, budget management
and financial issues.
• Fluency in English and Spanish (oral and written).
• Proficiency in relevant software programs such as: Office (PowerBI, Power point, Word, and Excel),
information management systems (grants databases, ERP systems, etc.).
• Excellent organizational skills including the ability to manage multiple priorities,meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively. Proven track record
of building collaborative relationships across and within internal teams, and with external
stakeholders.
• Demonstrated ability to work effectively as part of a team with people in a multi-cultural and
multidisciplinary environment, including with external stakeholders, excellent interpersonal skills.
Why should you consider this opportunity?
• The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT)
deliversresearch-basedsolutionsthatharnessagriculturalbiodiversityandsustainablytransformfood
systems to improve people’s lives. Alliance solutions address the global crises ofmalnutrition, climate
change, biodiversity loss, and environmental degradation.
• With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform
food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.
• The Alliance is part of CGIAR, a global research partnership for a food-secure future.
What do we offer?
• A competitive compensation package commensurate with experience.
• 1 year contract with the possibility of renewal.
• Work in an equal and diverse workplace.
How to apply?
Please Visit the following link: https://cipotato.org/open-vacancies/ and submit your cover letter and a full th
C.V.withyourreferences(preferablerecentsupervisors).ScreeningofapplicationswillbeginonJuly17 2023
and will continue until the post is filled. All applications will be acknowledged; however only short-listed candidates will be contacted.
This position will NOT work or have contact with children and/or vulnerable adults
Learn more about CIP by accessing our web site at http://www.cipotato.orgCIP is an equal opportunity employer. Qualified women and professionals from developing countries are particularly encouraged to apply.