IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
This post is a limited-term fixed-term post.
1. Organizational Context
a. Organizational Setting
The post is located in the WIPO Singapore Office (WSO). The WSO acts as WIPO Service Center for the Association of Southeast Asian Nations (or ASEAN and comprising Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam) in promoting the use of WIPO’s Global IP Services (including WIPO’s Alternative Dispute Resolution (ADR) services), WIPO’s platforms, tools and publications to all IP stakeholders in the ASEAN region and in supporting efforts in the implementation of the ASEAN Intellectual Property Rights (IPR) Action Plan 2016 - 2025. As such, the WSO assists national efforts to strengthen IP ecosystems in support of economic, social and cultural development goals. The WSO is part of a network of WIPO External Offices (EOs).
b. Purpose Statement
Working closely with the Director and other members of WSO, the Program Officer develops and delivers specific, targeted and strategic projects. All these are contained in the work plan of WSO and allow important Organizational programs to be recognized as leading in the field, adding clear cohesion, value, efficiency and effectiveness to the program delivery of WIPO in its area of responsibility.
c. Reporting Lines
The incumbent works under the overall supervision of the Director of the WSO.
d. Work Relations
The incumbent will work closely and synergizes with colleagues, both in the WSO and across units at Headquarters, to ensure that mandate implementation proceeds effectively, efficiently and without duplication. The incumbent will also work closely with stakeholders in ASEAN, including with representatives of the Host Government and Governments in the region, providing authoritative expertise and substantive advice on intellectual property matters.
2. Duties and Responsibilities
The incumbent will perform the following principal duties\:
a. Ensure the design and management aspects of projects are in accordance with WIPO results based framework and in line with WSO biannual work plan, and closely monitor their implementation.
b. Develop the monitoring and evaluation framework for WSO work plan.
c. Conduct project monitoring and evaluation to assess the progress against the expected results, to identify bottlenecks in project implementation, and to address any unintended effects (positive or negative).
d. Analyze the monitoring and evaluation results and provide recommendations for better achieving the results as well as prepare the project and activity reports.
e. Coordinate closely with different WIPO areas for the effective implementation, including technical and financial backstopping, of the WSO-driven and developed projects, in liaison with regional authorities and beneficiaries. Troubleshoot, resolve and manage issues that may arise during implementation and adapt project design accordingly, with a view to its timely implementation and expected impact.
f. Proactively promote the use of WIPO’s Global IP Services, tools, databases and platforms as well as provide information and feedback to users of these services, tools, database bases and platforms.
g. Develop informational/outreach materials, briefs, case studies for dissemination through different communication channels and media, and to different target audiences in ASEAN countries.
h. Establish and maintain effective working relations and communication channels with key stakeholders within and outside ASEAN to implement and further leverage the impacts of projects on the ground.
i. Develop close and productive relations with officials of Singapore to facilitate the effective and efficient functioning of the Office as well as the implementation of the activities under the WIPO-Singapore Memorandum of Understanding.
j. Undertake official missions in the context of the delivery of technical assistance to Member States and stakeholders in the region.
k. Perform other related duties as required.
First-level university degree in law, economics, international relations, public administration, management, communications and related fields.
At least six years of relevant professional experience in project management, M&E exercises, and communications with good knowledge of IP and experience in working with private-sector entities, SMEs, women, young people, and/or other communities in the ASEAN region, including national or regional institutions.
Excellent knowledge of written and spoken English.
A good knowledge of another UN language or of languages spoken in the ASEAN region (i.e., Malay, Khmer, Indonesian, Lao, Burmese, Filipino, English, Thai, and Vietnamese).
Job Related Competencies (Essential)
Sound political judgement, discretion and integrity.
Ability to work independently and with minimal supervision.
Good knowledge of the subject areas dealt with by the Organization, in particular IP development, management and commercialization.
Good knowledge of the ASEAN region, including on issues surrounding the IP, innovation and creativity space and ecosystems in the region.
Excellent diplomatic, representation and communication skills, including in an international context, and an ability to deliver messages effectively to diverse audiences.
Ability to effectively manage financial resources in accordance with applicable financial and administrative rules, regulations and procedures.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Ability to identify key strategic issues, opportunities and risks, conceptualize new approaches and options, and promote new measures and ideas.
Job Related Competencies (Desirable)
Knowledge of IP issues and developments at the international level, including commercialization and collaborative innovation under the digital normal.
Knowledge of new and emerging opportunities, trends, and risk management in key fields such as business and/or marketing, digital technology, innovation, creativity, and e-commerce.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Mobility\: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the August 2023 rate of 69.6%
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate’s appointment will be subject to an overall term of five years in this position, with no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.
This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
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