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Programme Manager, Vaccine Programmes (3 positions - temporary)


  • Organization: Gavi, Vaccine Alliance
  • Location: Geneva
  • Grade: Mid level - CS3 - Career Step 3 - Professional - Both internationally and locally recruited position
  • Occupational Groups:
    • Public Health and Health Service
    • Project and Programme Management
    • Malaria, Tuberculosis and other infectious diseases
    • Managerial positions
  • Closing Date: Closed

Please note these are temporary roles with 12-month durations.

The Vaccine Programmes team provides oversight and technical expertise to design and manage each of Gavi’s vaccine programmes. As vaccine and disease subject matter experts, the team supports the introduction of new vaccines through routine immunisation and preventive and outbreak response campaigns, as well as the strengthening of country diagnostic capacity to improve immunisation programme effectiveness, efficiency, and equity.

Vaccine Programmes is the Secretariat team responsible for coordinating with global vaccine preventable disease-specific initiatives and works with Secretariat teams and Alliance stakeholders to ensure better prioritisation and optimisation of available vaccine products, presentations, and schedules most appropriate for specific country contexts. 
Aligned with its recent board decisions Gavi would like to expand its current portfolio with the following vaccines: Hexavalent, DTP containing boosters, Hepatitis B Birth Dose, Human Rabies Post Exposure prophylaxis, Multivalent Meningococcal Conjugate Vaccine (MMCV), preventive Ebola vaccine (pEbola) and support the roll-out of the preventive Oral Cholera vaccine (pOCV) window that was opened in 2023.The Programme Managers, will provide day-to-day management and coordination support to the Senior Programme Managers to operationalise these new programmes, including contributions to funding design, application review, technical assistance, and introduction implementation overview.
Key functions and deliverables:

Programme Management Support 
•    Manage agendas, action items, minutes, virtual monitoring tools and virtual team space;
•    Ensure that programmatic trackers are updated, stimulate review at team level, and dig into specific cases of strategic interest. Support annual reporting and regular forecasting needs;
•    Support drafting letters, presentations, briefing notes, and other internal and external communications materials;
•    Support regular reporting on ongoing discussions, applications, and introduction status for leadership and
key governance meetings (e.g., PPC updates/Board) and on request, as required;
•    Analyse technical assistance requests and coordinate with Senior Country Managers and vaccine coordination teams to ensure that activities and the support required are included in appropriate plans and budgets. 

Grant Management Support 
•    Monitor planning and implementation activities, tracking decision letters/memos/POs/disbursements, shipments including doses at risk, coordinate Alliance partner updates for new vaccine introductions;
•    Contribute to the screening of the programmatic components of country applications and coordinate with partners for technical inputs;
•    Coordinate respective Alliance vaccine coordination teams and programme-specific meetings with relevant experts and stakeholders from the Gavi Secretariat, WHO, UNICEF, donors and others;
•    Manage expanded partners’ contracts for learning agenda activities and technical assistance in collaboration with MEL & PEF teams. Review deliverables and milestones ensuring high-impact activities, aligning to country plans and targets.

Special projects 
•    Support design, operationalisation, and implementation of the respective vaccine programmes, including soliciting partner input and contributing to development and dissemination of new funding guidelines and application materials;
•    Support programmatic inputs into external requests, such as publications or for donor updates.       
•    Under the direction of the Senior Programme Manager, support day-to-day grant management activities associated with the Hexavalent and DTP Boosters Vaccine Programmes, including application requirements and guidelines development, coordination of technical assistance, and support for vaccine implementation.
•    Support cross-Secretariat and partner coordination and alignment on Gavi processes and policies related to vaccine programme applications, monitoring, reporting and learning agenda priorities.
•    With programmatic inputs, support strategic discussions for the Hexavalent and DTP Boosters Vaccine Programmes with internal and external stakeholders, including administrative support to cross-agency working groups.
•    Support communication of programme progress, challenges and risks to Secretariat and Alliance partner leadership. 

Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.
•    Minimum of 5 years of professional experience working in public health at national and international levels;
•    Programme management and immunisation programme experience is desirable;
•    Experience working in developing countries is required;
•    Familiarity with multilateral agencies/partnerships and key public health donors, as well as vaccine manufacturers is desirable;
•    Familiarity with Gavi processes is desirable.
•    Excellent project/programme management skills;
•    Excellent familiarity with global health and development;
•    Solid knowledge of global health and development, in general, and vaccines and infectious diseases, more specifically;
•    Outstanding analytical and writing skills;
•    Excellent leadership and management skills;
•    Excellent representational and communications skills;
•    Ability to work in a multicultural environment and establish harmonious working relationships;
•    Fluency in written and spoken English is required;
•    Fluency in French is an asset.
•    University degree in Public Health, Public Policy, Epidemiology, Development, or related fields.
•    Master’s degree preferred.
•    Gavi Secretariat;
•    Gavi Alliance partners;
•    UN, multilateral & bilateral donor agencies and civil society;
•    Developing country governments.
If you wish to apply, please provide a cover letter and resume through our Careers webpage and apply by clicking on “Programme Manager, Vaccine Programmes (3 positions - temporary)”. Deadline for applications is 22 September 2023. 

Position type: Temporary (12-month duration)

Please note that as a vaccine organisation and in order to provide duty of care towards its employees, Gavi is requiring its new employees to confirm that they are fully vaccinated against Covid-19 as a condition for pursuing employment with us. You can find out more by visiting this link.              

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In support of Gavi’s commitment to diversity, equality and inclusion, we hire globally and welcome applications regardless of age, disability, ethnicity, national origin, family status, sex, gender identity or expression, physical characteristics, race, religion, spirituality or sexual orientation. Gavi has zero tolerance towards sexual harassment, sexual exploitation and abuse as well as any form of discrimination or harassment. Everyone at Gavi is expected to conduct themselves with integrity and respect towards each other. Gavi is committed to creating a work environment that is safe and professional, therefore all selected candidates will undergo rigorous reference checks. Read more here.

Gavi brings together the public and private sectors to save lives and protect people’s health by increasing equitable and sustainable use of vaccines against 18 infectious diseases. You will be joining an organisation at the centre of the international COVID-19 response, at the most critical time in global health in a lifetime. You will work in a culturally diverse environment with over 70 nationalities. You will collaborate with partners such as WHO, UNICEF, the Bill & Melinda Gates Foundation, the World Bank – and from business, civil society and government. And you will work in the first global health organisation to receive equal gender salary certification. Your unique experience, skills and talents can help us achieve our vision of leaving no one behind without the life-saving power of vaccines.  
This vacancy is now closed.
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