MIS and Documentation Officer

Ranchi

Organization: Partnering Hope into Action (PHIA) Foundation
Location: Ranchi
Grade: Administrative support - FG I, Function Group 1, Contract Agent
Occupational Groups:
- Statistics
- Documentation and Information Management
Closing Date: Closed

Basic information

Position MIS and Documentation Officer

Job location Ranchi, Jharkhand

No of positions 1

Contract type Short Time Contract

Contract duration September 2023 to March 2024

Last Date of Application 15.09.2023

Expected Emolument Range Rs. 40,000 to Rs. Rs. 45,000 per month

Reporting Line Programme Technical Advisor/ Project Lead

About PHIA Foundation

Partnering Hope into Action (PHIA) Foundation is a Charitable Trust registered in India. Its vision is a society free from poverty, exclusion and discrimination and all people live with justice, peace and dignity. PHIA works for the eradication of poverty among the poor, vulnerable and marginalised communities in India. PHIA believes in promoting equality, dignity and social justice so that everyone regardless of gender, caste, class, ethnicity, religion, colour, culture and physical abilities can live a life free from poverty, exclusion and discrimination. It works in partnership with civil society and community-based organisations. PHIA facilitates the empowerment of poor, vulnerable and marginalised communities so that they can be in-charge of their own development. Gender equality crosscuts all of PHIA’s work.

PHIA Foundation interventions and programmes are present in the states of Bihar, Jharkhand, Madhya Pradesh, Uttar Pradesh and Delhi NCR. It works on both long-term development programmes and humanitarian response. The organisation follows a rights-based approach for inclusive and sustainable development. Evidence-based advocacy to improve policy implementation is integral to its approach. PHIA works in partnership with a variety of stakeholders that include Civil Society Organisations (CSOs), the private sector, multilateral and bilateral development agencies, philanthropy institutions and the Government institutions to bring capabilities and capacities together to find scalable solutions to address poverty, and promote social justice, equity and dignity.

About the Position

PHIA Foundation, is seeking to hire a qualified candidate to fill the position of MIS and Documentation Officer. The position is for the project title “Implementation of a pilot project in the Forest Fringe Block/Villages of Jharkhand, India to demonstrate Integrated Forest and Watershed Management

Planning (IF&WMP) for drought proofing of climate vulnerable regions”. The project is a part of Infrastructure Climate Resilient Growth (ICRG) programme being implemented in seven states of the country with the donor support of Foreign, Commonwealth Development Organisation (FCDO). The

project’s main focus is to build local capacities and strengthen community participation to ensure that local voices are included in climate resilience planning.

Under the ICRG programme a web and mobile based GIS aided tool (CRISP-M) has been developed as a GIS and planning tool to support in planning, implementation and monitoring of MGNREGS. The tool has been customised for its implementation in the State. The tool is in its current phase of development with the technical support of International Institute of Environment and Development (IIED), UK. During its initial phase, the project is being implemented in select villages of Mahuadanr block of Latehar district, Jharkhand. The piloting and upscaling of the tool in the State is being done by PHIA foundation with technical support of IIED, UK. As a part of the project, a Climate Action Unit

(CAU) will be set up with the collaboration support of Department of Rural Development (MGNREGA Cell) and Department of Environment, Forest and Climate Change, Jharkhand which will act as a Project Management Unit (PMU) and assist supervision, monitoring and convergence support.

The project is expected to achieve the following objectives:

1. Climate risk informed participatory planning of Integrated Forest and Watershed Management planning for drought proofing to strengthen climate resilience.

2. Develop a convergent planning model in forest fringe villages.

3. Creating transparency and accountability by remote sensing- based monitoring and planning 4. Drought concurrent monitoring and reporting system to support early warning and early action.

Job Description

This is a short-term contractual position and intends to engage the MIS and Documentation Officer on contractual basis. The position will be a key focal point of contract for the knowledge management and would report to the Programme Technical Advisor.

Duties and Responsibilities:

Database management as per mandate of the project to enhance programmatic and financial output.
Design monitoring and evaluation tools and ensure efficacy of the programme
Assist the project team in implementation of the project as per the MoU, approved budget and timelines.
Prepare weekly, monthly, quarterly and other such reports as per the mandate of the project/ donor requirement(s).
Identify and document case studies to share as a part of the project reporting
Coordinate with project finance team in maintaining budget control sheets and facilitate procurements of goods and materials as per organisational norms
Undertake regular field visits to monitor the programme
Facilitate support in organising/conducting training sessions on data management and documentation
Contribution to other organisational functions and roles as per assigned by Programme Lead

Qualifications/Experience/skills/knowledge and expertise

She/he should be Graduate/Post Graduate Diploma in Rural Development/ MCA with at least 2 years’ experience in development sector
Proficiency in MS Office, Statistical tools and Data Management System tools
Possess excellent data management, analysis and report writing skills
Strong interpersonal and communication skills both in Hindi and English (both verbal and written)
Ability to work in the field, with communities and multi stakeholder processes
Willingness to travel to the field extensively as required in the project.
Organized, team player, self-starter and results-oriented individual.
Ability to work with a range of people from diverse backgrounds in an open-minded, non-dogmatic manner.

Remuneration

Remuneration will be based on evaluation of management skills with enormous opportunities for individual career growth.

How to Apply

Eligible candidates interested in this position are requested to apply through this link https://docs.google.com/forms/d/e/1FAIpQLSdvK3ugBo1vyy66XVPdABtMoTkaVNjBkY-HLbhSaXNuOy rVSg/viewform with an updated resume including the names of two referees, one of whom should be your present or last Reporting Manager, by or before 15.09.2023 The interviews will be conducted on a rolling basis as we keep on receiving applications till a suitable candidate is found, so the applicants are advised to apply as early as possible.

PHIA constantly strives to have an inclusive and diverse team and individuals from marginalised sections like Scheduled Castes, Scheduled Tribes and others, women and other gender identities are encouraged to apply. Owing to the high number of applications expected, only short-listed candidates will be contacted. If you do not hear back from us by 18.09.2023 kindly assume that your application has not been considered this time by us.

This vacancy is now closed.