Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

UNDP Country Office in Yemen on behalf of the other UN agencies manages several common premises/services that requires intensive engineering services, UNDP activities is expanding to cover other regions in Yemen, and this requires more offices and accommodation space that must meet the Security Risk Measures (SRM) standards. Hence, there is a need for a competent and experienced Civil Engineer to manage the engineering processes.

Under the overall guidance of the Deputy Resident Representative– Operations, and direct supervision of the Team Leader, Procurement and Engineering Unit, the Civil Engineer will be responsible for the overall management of engineering services/processes in the Country office (CO), that mainly focuses on civil/construction works. He/She analyzes and interprets the relevant rules and regulations and provides solutions to a wide spectrum of complex issues related to civil/construction engineering services provided and promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Civil Engineer will work in close collaboration with the CO management, other operations, projects and programme teams in the CO, UNDP HQs staff, UN agencies and Government officials to successfully deliver engineering services.
 

Duties and Responsibilities

Summary of key functions and expected results:
  1. Ensure implementation of engineering strategies
  2. Efficient management of Engineering processes 
  3. Ensures construction works are supervised and monitored
  4. Ensures collaboration with the relevant institutions involved in engineering processes.
  5. Facilitation of knowledge building and knowledge sharing

Ensures implementation of engineering strategies, focusing on the following key responsibilities:

  • Full compliance with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of client-oriented engineering services workflows; 
  • Leads, supervises, and coordinates the engineering services process in the country office;
  • Conducts business process mapping and establishment of internal Standard Operating Procedures (SOPs) in Engineering Services;
  • Constant monitoring and analysis of the operating environments, timely readjustment of the operations, advice on legal considerations and risk assessment that impacts on engineering services;
  • Review request for new constructions and rehabilitation works, carry out assessments and prepare the follow up action plan with recommendations.
Efficient management of construction/rehabilitation projects and engineering processes focusing on the following key responsibilities. 
  • Oversee the designing and planning of construction and rehabilitation works and projects
  • Provide technical assistance in establishment of common grounds for minimum standards requirements for the implementation of construction tasks as required by the specific infrastructure which mainly will focus on office and guesthouse buildings,
  • Guide in the development of technical and tender documentation (ToR, tender dossier, tender evaluation, etc.) for the implementation of construction tasks as required by the office and guesthouse buildings,
  • Ensure that necessary supporting documentation is in place prior to issuance of tender by procurement unit,
  • Participate in evaluation of bids and selection of best bidder to the tender for (re)construction works of office and guesthouse buildings, and assessment of the bidder’s competencies and experience against minimum qualification requirements as per the Request for Proposal/Invitation to Bid requirements
  • Analyse measures, quantities and description of each item in the offers against the advertised Bill of Quantities (BoQ)
  • Analyse and review the offered unit rates against the cost estimate in correlation with BoQs, provided by contractors, and to assess whether they are realistic
  • Provide written report about the compliance of the evaluation process with UNDP procurement procedures.
  • Contribute towards the analysis of general physical conditions of proposed sites
  • Reviews and assesses technical design documents for construction interventions:
  • Review of technical documentation (survey reports, Bill of Quantities with estimation of costs, technical description, design and drawings, participate in the evaluation of bids process) for office and guesthouse buildings
  • Provides technical and managerial support and guidance on the implementation of different construction and security projects for office and guesthouse buildings, ensures that the application of green building techniques is adequately applied in all designs and by contractors;
  • Conducts consultation processes with different relevant units and staff on the rehabilitation plans and provides updated progress reports on completed works;
  • Develop effective and efficient project management focusing on the following:
    • expedites implementation of constructions and rehabilitation projects (office and guesthouse buildings) in line with the existing emergency conditions.
    • Specifying project objectives and plans including delineation of scope, budgeting, scheduling, setting performance requirements, and nominating project board participants for approval.
    • Maximizing the resource efficiency through procurement of labor, materials and equipment.
    • Implementing various operations through proper coordination and control of planning, design, estimating, contracting and construction in the entire process.
    • Developing effective communications and mechanisms for resolving conflicts.
       

Ensure construction works are supervised and monitored, focusing on the following key responsibilities:

  • Conducts site visits to different office hubs and constructions sites and ensures that works are properly implemented in accordance with BoQs, plans and schedules and up to the standards;
  • Expedites implementation of constructions and rehabilitation projects in line with the existing emergency conditions.
  • Ensure that technical documentation on the construction site is maintained in accordance with relevant national laws and standards and contract for works.
  • Sign off the final handover documentation upon completion of all construction works.

Ensures collaboration with relevant institutions involved in engineering services focusing on the following key responsibilities:

  • Establishment of collaborate arrangements with potential partners on engineering services/processes, a client relationship management system for technical resources mobilization purposes and appropriate operational partnership arrangements.
  • Conduct pre-bidding process to establish roaster of competent contractors in the country.
  • Conduct training session to contractors on how to work on the bidding documents with objective of enhancing capacity, quality of submission.

Facilitation of knowledge building and knowledge sharing with the following key responsibilities:

  • Organize training on management of engineering processes for staff in the office;
  • Synthesize lessons learned and best practices in management of engineering processes.
  • Synthesize best practices on construction project management,
  • Make regular contributions to the engineering processes knowledge network and other communities of practice.
  • Knowledge building and sharing and sound contributions to UNDP knowledge networks and communities of practice.
Competencies

Core Competencies
 

  • Innovation: Ability to make new and useful ideas work: Level 5: Creates new and relevant ideas and leads others to implement them.
  • Leadership: Ability to persuade others to follow: Level 5: Plans and acts transparently, actively works to remove barriers
  • People Management: Ability to improve performance and satisfaction: Level 5: Models high professional standards and motivates excellence in others.
  • Communication: Ability to listen, adapt, persuade and transform: Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others.
    Delivery: Ability to get things done while exercising good judgement: Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional Competencies 

Service Delivery Coordination

  • Ability to coordinate and deliver services in line with service level agreements and standards of excellence in UNDP.
    • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Operational Efficiency

  • Ability to identify and execute opportunities to improve operational efficiency.
    • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Sourcing

  • Ability to find, evaluate and engage suppliers of goods and services.
    • Level 5: Originate, catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Contract Management

  • Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.
    • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Quality Assurance

  • Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
    • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Team building

  • Ability to work effectively with diverse groups of professionals towards common goals.
    • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.

Communication

  • Ability to effectively communicate intensions and requirements to internal and external stakeholders
    • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Required Skills and Experience
Education:
  • A Master’s Degree in Civil/Construction/Structural Engineering or related field
Experience:

Requirements

  • Minimum 5 years of professional experience in the relevant field of civil engineering, especially in preparation of construction technical documentation;
  • A proven track of excellent communication skills both oral and written. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems.
  • Excellent team leadership spirit; solid experience in the management of people and systems in high-pressure environments. 

Desired

  • Experience in working in complex and crisis environments and civil works, particularly in the field of construction technical project documentation development as well as construction supervision is an advantage;
  • Experience in supervising medium to large-scale construction works in the public sector is an asset;
  • Working experience within the area of preparation, implementation and monitoring of technical/(re)construction projects; methodological and calculation skills is an asset;
  • Excellent and proven experience in dealing with contractors and local partners is desirable.

Language Requirements

  • Fluency in oral and written English. 
  • Knowledge of spoken and written Arabic is an asset.

Other: Non-Smoking environment.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
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